Heritage Oak Foundation Inc D/B/A Heritage Centers Foundation

“Heritage oak foundation has an executive committee made up of the chair, vice-chair, secretary and treasurer however there were no meetings that occurred outside of the regular board of directors meetings during 2013.”

“The 990 is presented in draft form to the members of the governing body of heritage oak foundation, inc. After it has been reviewed by agency fiscal personnel. Each member has the opportunity to review the return and suggest any changes prior to filing with the internal revenue service.”

“Heritage oak foundation's conflict of interest policy: a conflict of interest form is to be completed annually by each board member or updated if a change occurs subsequent to completion. Completed forms shall be presented to the board chairman to be reviewed with the other officers of the organization and then filed in the corporate records. Each board member should also retain a completed copy of this form. A board member may be considered to have a conflict of interest if: (a) such board member has an existing or a potential financial interest which impairs or might reasonably appear to impair such member's independent, unbiased judgment in the discharge of his/her fiduciary responsibility to the organization. (b) such member is aware that a member of his/her family (which, for purposes of this document, shall be spouse, child, parent, grandparent, sibling, stepchild, stepparent, father/mother-in-law, brother/sister-in-law, uncle or aunt) or any organization which such member (or member of his/her family) is an officer, trustee, employee, member, partner, shareholder, board member, has such existing or potential financial or other interest. All members shall disclose to the board of the organization any possible conflict of interest at the earliest practical time. No board member shall vote on any matter, under consideration by the board or a committee of the board, in which member has a conflict of interest. The minutes of such meeting shall reflect that a disclosure was made and that the member having the conflict of interest abstained from both the deliberations and from voting on the issue. Any member who is uncertain whether he/she has a conflict of interest in any matter shall request the board or committee to determine whether a conflict of interest exists and the board or committee shall resolve the question by majority vote. Any other member may request such member to leave the room during deliberations and voting, and such request shall be honored. Each disclosure will be reviewed and assessed on an individual basis. In the event heritage oak foundation is required, pursuant to regulations, to disclose information on this statement, the information will be discussed with the board member prior to the disclosure being made”

“The foundation does not have any wages on its books for these individuals. These wages are charged over to the foundation and are included in management fee expense. See separate heritage centers 990 for information regarding compensation on top management employees.”

“The organization makes its form 990 availiable to the public upon request over the phone, in writing and via e-mail. The organizations governing documents, conflict of interest policy, and financial statements are not available to the public.”

“Heritage centers, an affiliated organization, pays for the wages of the assistant executive director of finance who acts as the financial officer for heritage oak foundation. Heritage centers charges a management fee to heritage oak foundation for these services. In addition, heritage centers employs one of the foundation's board members, michael gross. Heritage centers and heritage oak foundation are not considered related entities for 990 purposes and since heritage oak foundation did not issue the w-2 to these employee, no amounts were reported on part vii, section a for these individuals. The wages for the chief operating officer are paid by heritage centers (common paymaster) and then heritage oak foundation reimburses heritage centers. Again, since the companies are not considered related for 990 purposes and heritage oak foundation did not issue the w-2 to this employee, none of her wages were reported on part vii, section a. If amounts were to be reported on this schedule, they would be as follows: edward cassidy $113,563 reportable compensation per w-2 and $14,319 other compensation. Please note that only a portion of this is charged over to heritage oak foundation in the management fee since he also has responsibilities at heritage centers. Elizabeth simons $64,624 reportable compensation per w-2 and $2,563 other compensation. Her wages are reported on line 5 on part ix. Michael gross $176,904 reportable compensation per w-2 and $4,749 other compensation.”

“Heritage oak foundation's relationship with heritage centers (ein 16-0769044) does not meet the definition of related parties per the 990 instructions. For finanical statement purposes, these entities are considered related as they have common board members and management.”

“There was no changes to the oversight or selection processes in 2013.”