Pediatric Infectious Diseases Society

“The executive committee shall consist of the president, secretary-treasurer, past president, and president-elect of the society, and shall include other officers of the society as may be appointed by the board of directors. It shall meet during the intervals between the meetings of the board of directors. The executive committee shall possess and may exercise all the powers and functions of the board of directors in the management and direction of the affairs of the society in all cases in which specific directions shall not have been given by the board of directors, except that the committee may not: (a) authorize distributions not approved by the board of directors; (b) approve or recommend to members dissolution, merger or the sale, pledge or transfer of all or substantially all of the society's assets; (c) elect, appoint or remove board members or fill vacancies on the board of directors or any of its committees; or (d) adopt, amend or repeal the articles of incorporation or bylaws.”

“The society has contracted with the infectious diseases society of america (idsa), a 501(c)(6) organization, for the provision of management services. The exempt purposes of pids and idsa are congruent: idsa's exempt purpose is to improve the health of individuals, communities, and society by promoting excellence in patient care, education, research, public health, and facilitate prevention of infectious diseases, while the exempt purpose of pids is to enhance the health of infants, children, and adolescents by promoting excellence in diagnosis, management and prevention of infectious diseases through clinical care, education, research, and advocacy”

“The membership of the society consists of physicians, doctoral-level scientists, and other persons who have training or are in the course of training in infectious diseases or its related disciplines. Physicians, doctoral-level scientists, and other persons without formal infectious diseases training are eligible if they are identified with the discipline of pediatric infectious diseases or its related disciplines through clinical practice, research, teaching, administration, or any combination of these activities.”

“Members of the council (governing body) are elected by the members of the society by ballot prior to, or at, their annual meeting, and they assume office at the conclusion of the annual meeting. Participation by one-fifth of the voting members constitutes a quorum for the annual meeting.”

“The bylaws may be altered, amended, or repealed and new bylaws, not inconsistent with any provision of the certificate of incorporation of pediatric infectious diseases society. Any statute, may be adopted by the affirmative vote of at least two-thirds of the member votes actually cast or a majority of the total number of votes entitled to be cast, whichever is less.”

“The form 990 is distributed electronically to all board members before it is filed.”

“A copy of the conflict of interest policy is provided annually to each member of the governing body as well as to all officers; each is reminded to review the policy and to report any conflicts of interest. A designated board member is tasked with monitoring compliance with the policy. When a conflict arises, any conflicted board member abstains from voting on the matter.”

“The executive director and vp-finance are employed by the management company. Part of their duties include providing management services to pids. The executive director of pids is actually employed by idsa and contracted out to pids at actual costs; thus, idsa's compensation process is used in regards to establishing the compensation of pids' executive director although the final compensation decision is made by the pids board of directors using comparability data, and contemporaneous substantiation of the deliberation and decision. All new employees will receive an initial performance review within three to six months of the date of hire. The date of the initial performance review will be determined at the three month anniversary date, even if the actual review occurs later in the three to six month period. After that, employee performance will be reviewed at least once a year on or about a fixed review date. Performance evaluation is based on quality/quantity of work, technical competence, responsibility and judgment, initiative and adaptability, dependability, cooperation, attendance, punctuality, attitude, and quality of performance. All of these are principal factors in considering salary and any compensation adjustments. This process was last completed in 2024.”

“The bylaws of pids are posted on the "about" section of its website. The other governing documents, conflict of interest policy, and financial statements are not generally made available to the general public, but if requests for copies of these documents were received, the society would consider making them available to the requestor.”

“The audit oversight process has remained unchanged from the prior year.”