Association of Fraternitysorority

“The association of fraternity/sorority advisors (afa) has a service agreement with center for fraternal excellence, association management company, to perform management duties including cfo services, human resources, accounting, office and it functions, and other administrative services. The cfo was paid $18,790.27 for services provided to afa.”

“The classes of membership in the association shall be professional, graduate, affiliate, vendor, and emeritus. Professional: professional members shall be those persons holding full-time paid positions either (1) at a college/university or (2) at an inter/national fraternity or sorority. Graduate: graduate members shall be those persons who are enrolled as part-time or full-time graduate students (masters or doctoral) but who are not employed in any full-time, professional position. Affiliate: affiliate members shall be persons who are actively concerned with the advisement of men's and women's fraternities and sororities who are not employed by a college/university or inter/national fraternity or sorority. Vendor: vendor members shall be those organizations, companies, manufacturers, or suppliers of goods and services, either for profit or not for profit in nature, that support the policies, purposes, and activities of the association. Vendor members shall be subject to the approval of the president. Emeritus: emeritus members shall be those persons who have been professional members of the association up to the time they have retired from the field of higher education or from an inter/national fraternity or sorority staff, but still actively interested in men's or women's fraternities and sororities.”

“Line 7a explanation - the nominations and elections committee shall be chaired by a past president as appointed by the current president with the approval of the board of directors. One professional, affiliate, graduate, or emeritus member from each of the regions shall be appointed by the president and approved by the board of directors. During the normal election process, professional, affiliate, graduate, and emeritus members and past presidents shall elect the region's other representatives to a nominations and elections committee composed of ten professional, affiliate, graduate, or emeritus members; two from each of the regions of the association; with all elected and appointed representatives to have been members of the association for a minimum of three years prior to election. The nominations and elections committee shall consist of eleven (11) members, including five (5) elected representatives, five (5) appointed representatives and a chair. The chair of the nominations and elections committee shall be a past president of the association, who shall be appointed by the president with the approval of the board of directors. The president of the association shall appoint five (5) professional, affiliate, graduate, or emeritus members. During the normal election process, five (5) professional, affiliate, graduate, or emeritus members shall be elected by the eligible voting membership. Should a member of the nominations and elections committee resign, the board may appoint a replacement. At no time shall the committee be fewer than seven (7) members. All members of the nominations and elections committee must have been members of the association for a minimum of three years prior to nomination or appointment. Nominations and elections committee representatives serve for one year. No representative may serve more than two consecutive terms. The nominations and elections committee establishes the association's nominations and elections procedures not specified in the bylaws, subject to approval by the board of directors.”

“Line 7b explanation - professional, graduate, affiliate, and emeritus members shall be entitled to one vote in all business of the association. In addition, amendments to or a repeal of the association's bylaws shall be approved by a two-thirds affirmative vote of the professional, affiliate, graduate, and emeritus members and past presidents present at the annual business session of the association duly called, provided written notice of proposed changes has been sent to the members and past presidents thirty days before such meeting; or by majority vote of the members and past president voting by a thirty day mail or electronic ballot.”

“Line 8b explanation - the association does not have any committee with the authority to act on behalf of the governing body.”

“Line 11b explanation - the form 990 and all related schedules, statement, and attachments are reviewed and approved by the executive director prior to filing with the irs. In addition, a copy of the form 990 is provided to the entire board of directors before filing. The most recent irs form 990 filing can be requested by contacting the central office.”

“The organization's conflict of interest policy covers all members of the association's board of directors, volunteer leaders, the executive director, and other employees. Persons covered by the policy are required to annually disclose their interests that could give rise to conflicts of interest, such as a list of family members, substantial business or investment holdings, and other transactions or affiliations with businesses and other organizations or those of family members. Potential conflicts of interest are disclosed to the president who will determine whether to: (a) take no action; (b) assure full disclosure to the board of directors and other individuals covered by the policy; (c) ask the person to recuse him/herself from participation in related discussions or decisions within the association; or (d) ask the person to resign from his or her position in the association or, if the person refuses to resign, become subject to possible removal in accordance with the association's removal procedures. The association's executive director and designated board member(s) will monitor proposed or ongoing transactions for conflicts of interest and disclose them to the president in order to deal with potential or actual conflicts, whether discovered before or after the transaction has occurred.”

“All documents are available to the public upon written request made to the attention of our executive director and received at our corporate office address.”