Suny Polytechnic Institute Auxiliary Services Corporation

“At its annual meeting, the board will elect from among its members a president one or more vice presidents, a secretary, and a treasurer. The board may from time to time elect additional officers having titles, authority and duties determined by the board. No more than two (2) of the four officers listed above shall be directors from a single constituency. All officers must be at least twenty-one (21) years of age. Student directors: there shall be six (6) student directors, selected as follows. One of the student directors will be the student representative of the suny polytechnic student association (the "student council") elected by the student council. The other 5 student directors will be selected by the student governments for both the utica and albany sites and shall not be members of the student council. Student directors must be full-time matriculated students in academic good standing as defined by the college. Administrative directors: there shall be three (3) administrative directors representing college administration, selected as follows. One of the administrative directors will be the college president or his/her designee. Neither the college president nor his/her designee may serve as the chair of the board or as the manager or president of the asc. The college president or designee shall serve ex-officio with full voting rights, and shall be responsible for nominating the remaining two (2) administrative directors. Administrative directors must be employed full-time at the college. Faculty directors: there shall be two (2) teaching faculty directors, nominated by the faculty senate, one each from the utica and albany sites. Faculty directors must be employed full-time at the college. Community directors: there shall be four (4) community directors (at least one of which is an alum of the college), who will be members of the local business community, such directors being nominated by the college president. Each community director must qualify as an "independent director".”

“Except as otherwise provided by law, the certificate of incorporation of the corporation, these bylaws or the suny guidelines, the board shall have the power to hold meetings at such times and places it deems advisable to appoint committees, to select and employ an executive director responsible to the board, to manage the operations of the corporation, to employ other necessary employees, to approve periodic fiscal reports, the audited financial statements, and the annual budget of the corporation and authorize proper expenditures from same after approval of the budget by the president of the college and the vice chancellor, and to take such other measures as may be necessary or proper to carry out the purposes of the corporation. All corporate books and paper of the corporation shall be made available to the college president and the vice chancellor upon his or her request. The corporation shall keep books of accounts and records of all its operations. It shall maintain systems of bookkeeping and accounting acceptable to the state university of new york and to the state comptroller and shall permit inspection of said books, records and papers of any kind by the state university of new york and the state comptroller.”

“The form 990 is reviewed by the audit committee on behalf of the full board of directors prior to submitting. The form 990 is approved by the board.”

“The secretary of the corporation shall distribute annually to all directors, officers, and key employees (as identified by the corporation).”

“The finance committee of the board reviews and approves the executive director's compensation.”

“Granted upon written request of an individual. All forms are available at organization administrative offices during normal buiness hours. A representative from the organization will be present at all times during the review. Upon request copies of the forms will be provided.”

“Granted upon written request of an individual. All forms are available at organization administrative offices during normal business hours. A representative from the organization will be present at all times during the review. Upon request copies of the forms will be provided.”

“There is no change from the process from the prior year.”