Penfield Country Club Inc

“The club's by-laws were modified in august of 2024 to reflect - -- the board can consist of widow/widower certicate members. -- up to two board seats can be held by a spouse of a certificate level member or it can be held by a junior c primary golf member, or one from each such group. In the event more than two spouses of certificate members or junior c primary golf members receive majority votes over other candidates, only the two receiving the most votes, will be able to serve. (certificate members and their spouses may not serve on the board of directors simultaneously). -- all those eligible to serve on the board must have first served on a club committee for one year prior to running for the board. -- only one member of a membership household is permitted to run for office or serve on the board at a time. This restriction shall include any vacancies on the board filled by appointment. -- only one vote per membership household. --the board shall appoint a board nomination committee not later than july 1st of each year. Such committee shall consist of five (5) certificate, senior, super senior, widow/widower certificate, junior c, and/or an officer of the women's association, of which no more than two (2) of whom shall be current directors. -- procedures relating to who and when the election of directors and board terms have been modified to include electronic ballots (still limited to one vote per household). -- board of directors shall be able to vote via electronic communications such as email under specific criteria and process. -- membership meeting will be conducted annually at such time and place to be determined by the board no later than october 31st. -- classification of membership and descriptions of the same shall be set forth in the club's membership guide to include the new classifications mentioned above. -- definition of junior c membership has been added for any person between the ages of thirty-one (31) and thirty-nine (39) years shall be eligible to become a junior c member and shall be entitled to all rights and privileges of a certificate member including voting and serving on the board of directors except the property rights in relation to the ownership of a certificate. -- pool and sport court membership utilize the pool area between memorial day weekend (when the pool officially opens) and labor day (when the pool officially closes). They may use the sport courts as weather permits based on availability. Pool and sport court members can charge for food and beverages at the 9 and the pool snack bar. Any clubhouse bar, restaurant and social event privileges will be outlined in the pcc membership guide and/or annual pool membership program flyer. They do not have any golf course or golf practice facility privileges. -- student golf members do not have clubhouse, guest, reciprocal club, pool, or sport court privileges. -- grandfathered classes - the following membership classes have been previously discontinued: limited social, non-resident, widow/widower certificate, clubhouse, corporate dining, snowbird and small business golf. Snowbird members that were members during the 2018 golf season shall be grandfathered and may continue in this classification, and members belonging to the remaining discontinued classifications as of february 28, 2019, shall also be grandfathered and may continue in these classifications. The rights and privileges for grandfathered membership classifications shall be outlined in the pcc membership guide. The board reserves the right to modify, discontinue or add membership classes as needed in a competitive marketplace. -- the board shall have full power to authorize transfers from one classification of membership to another. When a golf (certificate, senior certificate, super senior certificate, widow certificate, junior a-b-c) member requests a change to a lower classification, the member must remain in this classification for a minimum of one year before the member is eligib”

“The country club currently has approximately 438 members.”

“The members at the country club can vote to elect members of the board.”

“Only decisions not already allowed by corporate by-laws are subject to member approval.”

“The finance committee will review the 990 in detail. The 990 will be held in the finance office for review for all other board members.”

“The club has a formal conflict of interest policy that is filled out annually by board and committee members. The policy is monitored and reviewed annually.”

“The board president and committee chairmen review the individuals' performance and recommend a salary based on comparable pay in the area which is then discussed and approved by the board of directors.”

“The financial statements are available for public use by requesting them from penfield country club during normal business hours.”

“The board has not changed its process for selecting the independent auditor nor have they changed the oversight of the audit from prior years.”