Nysarc Inc Columbia County Chapter

“Nysarc, inc. Is a unitary corporation consisting of its 55 chapters. Nysarc, inc., columbia county chapter, is one division of the corporation. The corporation and the chapter's governing body is the board of governors representing the individual membership in each chapter's jurisdiction. Each chapter has from 1 to 6 governors based on membership. The corporation through article vi section 3 of its bylaws delegated day-to-day operating authority to the chapter's board of directors. The executive committee of the board of governors (see part vi, line 7a below) comprises the corporation's elected officers and excercises all powers of the board of governors between plenary meetings of the governors.”

“The delegate assembly, which represents nysarc's 80,000 members, elects the corporate president, secretary, treasurer, and assistant treasurer to 1-year terms. Delegates elect regional vice-presidents to 1-year terms from their respective regions. The board of governors elects one vice-president senior vice president.”

“Chapter bylaw amendments are subject to board of governor approval. Any action of the board of governors may be reviewed at the succeeding delegate assembly. No action of the governors that affects the irrevocable rights of third parties may be rescinded. Corporate bylaw amendments are subject to approval by a majority of chapters.”

“The board of governors does not review chapter's form 990 before they are filed. Each individual chapter submits a copy of its form 990 to the corporation's board of governors when the form 990 is filed by the chapter. Each chapter must have a policy and procedure process for its board of directors to review the chapter's form 990. Coarc's policy is as follows: a copy of the irs form 990 is distributed upon completion each year to all members of coarc's board of directors prior to filing with the internal revenue service. The completed form 990 is reviewed each year with the members of the budget and finance board committee at the first regularly scheduled monthly meeting subsequent to completion.”

“Nysarc columbia county chapter's conflict of interest policy: a conflict of interest form is to be completed annually by each board member or updated if a change occurs subsequent to completion. Completed forms shall be presented to the board chairman to be reviewed with the other officers of the organization and then filed in the corporate records. Each board member should also retain a completed copy of this form. A board member may be considered to have a conflict of interest if: (a) such board member has an existing or a potential financial interest which impairs or might reasonably appear to impair such member's independent, unbiased judgment in the discharge of his/her fiduciary responsibility to the organization. (b) such member is aware that a member of his/her family (which, for purposes of this document, shall be spouse, child, parent, grandparent, sibling, stepchild, stepparent, father/mother-in-law, brother/sister-in-law, uncle or aunt) or any organization which such member (or member of his/her family) is an officer, trustee, employee, member, partner, shareholder, board member, has such existing or potential financial or other interest. All members shall disclose to the board of the organization any possible conflict of interest at the earliest practical time. No board member shall vote on any matter, under consideration by the board or a committee of the board, in which member has a conflict of interest. The minutes of such meeting shall reflect that a disclosure was made and that the member having the conflict of interest abstained from both the deliberations and from voting on the issue. Any member who is uncertain whether he/she has a conflict of interest in any matter shall request the board or committee to determine whether a conflict of interest exists and the board or committee shall resolve the question by majority vote. Any other member may request such member to leave the room during deliberations and voting, and such request shall be honored. Each disclosure will be reviewed and assessed on an individual basis. In the event coarc is required, pursuant to regulations, to disclose information on this statement, the information will be discussed with the board member prior to the disclosure being made.”

“The timeline and process for executive director evaluation and compensation review is described below: *september 15 - executive director self-evaluation report ready for review by the administrative committee. *administrative committee to schedule a meeting to review self-evaluation report and ed compensation is compared to annual nysarc executive survey. Executive director makes recommendation to committee on associate ed salaries. *administrative committee to present its recommendation to the board of directors in executive session at the october meeting (3rd monday of the month). *administration committee to review its recommendation with the executive director no later than november 1.”

“Governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The list of officers and governors of nysarc,inc. Are available upon request. They can be reached at nysarc, inc., 393 delaware avenue, delmar, ny 12054.”

“Ccrc,inc is a related organization to coarc. The following members of the board of directors of coarc are also on the board of directors of ccrc, inc. The individuals name, position and approximate weekly hours devoted to ccrc are as follows: annette dennis, as board president, devotes approximately one hour to ccrc. Dorothy wheeler devotes approximately one hour to ccrc as board vice president. Karen blass, as treasurer, devotes approximately one hour to ccrc. Kenneth stall and karen amanna are paid by coarc and devote approximately one hour per week to ccrc. Carolynn anklam and bruce drake are paid by coarc and devote no time to ccrc.”