Selfhelp Community Services Foundation

“The organization is managed by selfhelp community services, inc., a related tax-exempt organization.”

“A draft of the completed return is reviewed by senior finance staff. Any comments arising from the review are discussed and if required, changes are made to the draft. That draft will be submitted to the audit committee for its review and approval. Once the audit committee has completed its review the return will be provided for all board members.”

“All officers and directors of the organization are required to complete an annual conflict of interest statement. If a conflict arises during the year, then such officer or director at their first knowledge of the transaction shall disclose fully the precise nature of the interest or involvement. The conflict of interest policy shall state the following: that they have received a copy of the conflict of interest policy; that they have read and understand the policy; that neither they, nor to the best of their knowledge, their family members, have in the past, are presently, or plan to engage in activity which contravenes this policy; and that they have agreed to comply with this policy. Officers, directors or key employees of the organization who have declared or been found to have a potential conflict of interest in any matter involving transactions with the organization shall refrain from participating in consideration of the proposed transactions, unless requested by the board or the administration to provide information or interpretation concerning the transaction. The person involved shall not vote on such matters and shall not be present at the time of the vote. Executive staff members are required to avoid all conflicts of interest unless they receive prior approval in writing. The chief executive officer shall be responsible for the administration of this policy as it applies to employees. Disclosures required from members of the board or officers of the organization under this policy shall be directed in writing to the president of the board who shall be responsible for the administration of this policy as it applies to directors and officers. In the event that the members of the organization staff or other persons who are not directors or officers become aware of a conflict, they shall disclose such information to the ceo, who will communicate to the president of the board those disclosures that are required by this policy. These disclosures shall be held in confidence except when the best interest of the organization would be served by communicating the information to the board in executive session. Any board member, officer, or staff person who is uncertain about a possible conflict of interest in any matter may request a decision from the president of the board.”

“The process for determining compensation for the related organization's ceo and other top management is modeled after the requirements in internal revenue code section 4958 to establish the presumption of reasonable compensation. The related officer's compensation was reviewed and approved by a compensation committee (the committee) of the board of selfhelp community services, inc, a related organization. The committee is comprised of independent persons. By engaging an independent compensation consultant, the committee considered comparable market data from published surveys and form 990 of comparable organizations in evaluating the compensation for each individual. The committee conducted a review of this comparability data and documented its deliberation and discussion in minutes that are retained with the other governance materials of the organization. The committee followed the process to establish the presumption that compensation paid to the ceo and other top management for purposes of section 4958 by relying on professional advice in the written opinion of reasonableness from the independent compensation consultant. The compensation review process was last undertaken in 2015.”

“These documents are available upon request.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”