Richmond County Country Club

“The organization has numerous classes of members which fall into two main categories - golf members and house members. Full golf members have the right to vote for board members and the right to use the club facilities. Other classes of members do not have the right to vote for board members and only have the right to use the club facilities except for golf.”

“At an annual meeting, golf members have the right to elect one or more members of the governing body.”

“The board of directors requires approval by a majority vote of the golf members for all capital expenditures over $350,000.”

“The club engaged an outside accounting firm to prepare the form 990. The draft form 990 is then forwarded electronically in draft form to the controller. After the controller's review, the controller contacts the outside accounting firm for any questions or changes. The controller then forwards the revised draft form 990 in electronic form to all members of the board of directors for their review prior to the monthly board of directors meeting. The treasurer is available before and during the meeting to answer any questions that should arise about the draft form 990 after the board has conducted their individual review. The board then approves the draft form 990 and forwards any changes, if any to the controller. The controller then notifies the outside accounting firm that the return has been approved and is ready to be filed after the changes requested are made and reviewed.”

“The club has a written conflict of interest policy that applies to the board of directors, committee members and management employees. The board of directors is responsible for ensuring the compliance of the conflict of interest policy. The board mandates that all members of management, board of directors and committee members sign an annual statement/questionnaire and disclose any potential or actual conflicts of interest that may exist. If a conflict of interest exists, the board will investigate the conflict. If it is determined that an actual conflict of interest exists, the member of management or the board of directors or committee member will be notified immediately and will not be allowed to vote or be part of any decisions about such transactions.”

“The compensation of the organization's officers and key employees is decided by doing a market analysis/study of what other clubs are giving for the same or similar positions. The compensation is then subject to the executive board of directors' approval. This process is documented in the minutes of the bod meetings and it was last undertaken in 2019.”

“The club makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. All documents, such as the financial statements, conflict of interest policy, form 990, form 1024, and by-laws are also available upon written request at 135 flagg place, staten island, ny 10304 or by calling the club directly at 718-351-0600.”

“The club did not change its oversight process from the prior year.”