Ex Libris Users of North America

“Within the constitution and bylaws the steering committee is given broad governance over matters relating to the community and their common software vendor Ex Libris. Working groups are responsible for advocacy activity for the community that licenses a common product. Community of Practice are subject matter experts in specific areas of interest to library professionals. Delegates from member institutions vote on bylaw and constitutional changes. Steering committee officers are elected on an annual basis and serve a three year term. The chair is elected from the steering committee members for a 3 year term. All steering committee members are independent according to the definition provided here: https: www.nonprofitaccountingbasics.org form-990-core-form independent-voting-members-board.”

“According to Article I of the bylaws Any North American institution that is entitled to use one or more of Ex Libris products under the terms of a contract is eligible for membership in ELUNA. Members must: 1. Be an Institution defined as: an individual library or other information center or a group of libraries or other information centers that are separately administered a single library or information center a separately administered library or information center that is part of a larger institution such as a law library or the libraryies that are part of a single campus of a larger institution a consortium office or server site. 2. Be located in North America defined as Canada The Caribbean Islands Central America Mexico and the United States of America. 3. Accept the ELUNA constitution and bylaws in writing. 4. Pay an annual membership fee to the organization.”

“Each member institution is eligible to vote for one or more members of the governing body.”

“Member institutions vote on bylaw and constitutional changes. The governing body votes on all other matters.”

“This Form 990 has been carefully reviewed by both the organization Chair and Treasurer and was made available to the rest of the governing body.”

“This is done on an as needed basis. If a conflict of interest issue is disclosed to the steering committee the process outlined for adjudicating the issue is followed.”

“The governing documents conflict of interest policy and financial statements are available to the public upon request.”

“| Explanation:| At the conclusion of the ELUNA annual meeting all current and incoming Steering Committee members are charged to review the Conflict of Interest policy and are provided an online form to acknowledge that they have read and agree to the policy. The form also provides a space to describe any known or potential conflicts to self-report. All Steering Committee members must sign date and upload a copy of their completed form to the organizations document repository.”

“| Explanation:| The 2024 beginning balance reflects a minor adjustment to the 2023 ending balance reported on the 2023 Form 990. This adjustment of $29 is due to projected 2023 expenses that were not fully closed out at the time the 2023 Form 990 was filed. The adjustment ensures that the 2024 balances accurately reflect all finalized 2023 transactions.”