The Pavillion Housing Development Fund Corporation

“The entity purchases management services from an unrelated management services corporation, ska marin management, inc. Management fees totaling $32,141 were paid during the year ended september 30, 2018. No directors, officers, or employees were compensated by the management company.”

“Members in this organization shall be appointed pursuant to the by-laws of the corporation. Members of the corporation shall be limited to individuals who are either members of immaculate conception roman catholic church or non-members who have the approval of the board of trustees (directors) of immaculate conception roman catholic church. Members shall be endorsed in writing by the pastor of immaculate conception roman catholic church. In the event of the pastor's inability to act, then members shall be endorsed in writing by the vicar of the religious community to which immaculate conception roman catholic church belongs.”

“At all meetings, except for the election of directors, all votes shall be viva voce, except that for the election of directors, ballots shall be provided and there shall not appear any place on such ballot any mark or marking that might tend to indicate the person who cast the ballot. Members shall be endorsed in writing by the pastor of immaculate conception roman catholic church. In the event of the pastor's inability to act, then members shall be endorsed in writing by the vicar of the religious community to which immaculate conception roman catholic church belongs. Immaculate conception roman catholic church may also withdraw its endorsement of members in which case members cease to be members of the organization. Withdrawal of endorsement shall be done in the form of a letter addressed to the secretary of the organization.”

“The by-laws may be altered, amended, repealed or added to by affirmative vote of not less than the majority of members.”

“There were no minutes kept during the board meetings in fy2018.”

“There is no committee with authority to act on behalf of the governing body.”

“The chairman of the board is provided a copy of the form 990 prior to its filing to the internal revenue service. No further review is conducted.”

“Annual statements: each director, principal officer and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person: a. Has received a copy of the conflict of interest policy, b. Has read and understands the policy, c. Has agreed to comply with the policy, and d. Understands the organization is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes. Procedures for addressing a conflict of interest: in connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. (i) the chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. (ii) after exercising due diligence, the governing board or committee shall determine whether the organization can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. (iii) if a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the organization's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation and by-laws are also available upon written request at 754 gun hill road, bronx, ny 10467 or by calling the organization directly.”

“Security service: program service expenses 66,834. Management and general expenses 0. Fundraising expenses 0. Total expenses 66,834. Maintenance contracts: program service expenses 27,482. Management and general expenses 0. Fundraising expenses 0. Total expenses 27,482. Payroll service: program service expenses 3,934. Management and general expenses 0. Fundraising expenses 0. Total expenses 3,934.”

“The organization's board is responsible for the oversight of the audit of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”