White Plains Downtown District Management Association Inc.

“White plains downtown district management association, inc. Has its form 990 prepared by an independent certified public accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management, and the executive committee of the board and is ready to be filed with the internal revenue service, it is electronically sent to board members of the organization for any comments. Any comments are then grouped, summarized and provided to the independent certified public accounting firm. Each issue is documented and addressed until the return is finalized and approved for filing.”

“The conflict of interest policy approved in 2012 is applicable to employees, board members and members of any committee. The policy will be monitored by the executive director, executive committee and chairperson. Interested persons are required to complete an annual disclosure statement, disclosing any actual or potential conflicts. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. The governing board or committee, after exercising due diligence, shall determine whether the organization can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the organization's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. Disclosure statements were last returned during 3/19/2014-4/14/2014.”

“The organization's top management is comprised of the board of directors, which are uncompensated, and the executive director. There are four full time employees. The board of directors, acting through the executive committee, reviews the compensation of all employees. The committee makes recommendations which are then approved or rejected by the board. The executive committee has the authority and may act on its own to approve staff compensation. The minutes to the meeting reflect the decision made by the executive committee. The committee reviews the wages and compensation of similar employees doing similar functions in other organizations. Comparability data and information is compiled from guidestar, particularly with respect to the executive director, and other sources (e.g. Labor department data and conversations with other employers). Decisions are discussed at the executive board meetings but are not, for purposes of confidentiality, recorded in the minutes. The executive director creates a memo for the personal file for all decisions concerning compensation. This process was last undertaken in september of 2010 when the organization hired a new executive director. No change has taken place thru fiscal year end 6/30/2013.”

“The organization makes its form 990 and form 1023 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation, form 990, form 1023, and by-laws are also available upon written request or by calling the organization directly.”

“Juneteenth parade: program service expenses 23,381. Management and general expenses 2,598. Fundraising expenses 0. Total expenses 25,979. City of white plains event: program service expenses 23,069. Management and general expenses 2,563. Fundraising expenses 0. Total expenses 25,632. White plains earth week: program service expenses 23,100. Management and general expenses 0. Fundraising expenses 0. Total expenses 23,100. International food & jazz fest: program service expenses 18,903. Management and general expenses 0. Fundraising expenses 0. Total expenses 18,903. Youth bureau: program service expenses 9,579. Management and general expenses 1,060. Fundraising expenses 0. Total expenses 10,639. Lifestyles & leisure: program service expenses 6,465. Management and general expenses 0. Fundraising expenses 0. Total expenses 6,465. St. Patrick's day: program service expenses 3,004. Management and general expenses 0. Fundraising expenses 0. Total expenses 3,004. Miscellaneous: program service expenses 0. Management and general expenses 2,754. Fundraising expenses 0. Total expenses 2,754.”

“The organization's executive committee assumes the responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process did not change from the prior year.”