Hudson Highlands Land Trust Inc

“In FY2025, the Hudson Highlands Land Trust, Inc. amended its bylaws to allow between 18 to 32 Directors (from the previously approved range of 24 to 30 Directors). Further, the FY2025 Bylaw amendment clarified what constitutes a quorum of the full Board of Directors and Executive Committee to better align with the language in section 707 "Quorum of Directors" in the NYS Not-for-Profit Corporation Law.”

“HHLT's process for board review of the form 990, both in written policy and implementation, begins with the staff and certified public accountant (form 990 preparer) presentation of the draft copy of the form 990 to the board's finance committee. Following review, comment, and revision by this committee, the draft form 990 is presented to the executive committee for further review, comment, and revision. Following the executive committee's review and approval of the draft, it is then provided electronically to the full board of directors for preliminary review in late January, with at least a week afforded to the full board for review of the document. The form 990 is then presented by staff to the full board of directors at its meeting in late January or early February, where final review, questions, and recommended revisions are received, with a majority of the full board of directors voting to approve the form 990 as presented (with approved revisions by the full board). The final, board-approved form 990 is then filed by February 15th.”

“In accordance with HHLT's conflict of interest policy, all members of the board of directors and all members of HHLT's staff, annually review and attest in writing that they are aware of, and then abide by, the organization's conflict of interest policy, including that they have not engaged in any activities that constitute a conflict. Additionally, members of the board of directors regularly recuse themselves from any decision of the board where a perceived or actual conflict, as outlined in the policy, may exist. The conflict of interest policy is formally reviewed at least once every five years.”

“In accordance with HHLT's financial management policy, when hiring the executive director, and thereafter on an annual basis, the board performs a thorough review to determine suitable compensation. This process involves review of salary comparability data from public sources (form 990s of similar non-profit organizations in the region) by the independent members of the executive committee of the board of directors, and then review and approval of the executive director's salary, as one component of the organization's fiscal year budget, by the independent board of directors. The executive director's discretionary bonus is based on an end of calendar year performance review, is not contingent upon HHLT profits or revenues and approved by the independent members of the board's executive committee. In accordance with HHLT's records policy, the board retains indefinitely the documentation of the comparability data, the review deliberation, and its final decision for both salary and bonus.”

“The latest form 990 is available to the public upon request from HHLT or the New York Department of Law, Charities Bureau. Additionally, the current and previous years' form 990s are available to the public on HHLT's website and on Guidestar's website. Requests received at HHLT in writing, or by phone, or email means, will be honored within one week's time.”

“We publish an annual report which is mailed (in hard copy and pdf format) to households in our program area, is posted on HHLT's website, and is available to the public throughout the year through multiple public events and venues. Our mission and vision statements, privacy policy, conflicts of interest policy, a listing of our board of directors, and annual reports of the current and previous years are found on the organization's website in pdf format.”

“Contractors: Program service expenses 187,926. Management and general expenses 6,071. Fundraising expenses 3,052. Total expenses 197,049.”