Sheltering the Homeless Is Our

“Organization uses the services of housing action council, inc., a not-for-profit organzation specializing in developing private/public partnerships in providing housing in westchester, new york. The housing action council serves numerous board directed organizations that outsource the recordkeeping, accounting and program activities of these organizations, all of which relate to providing reasonable cost, low-income or homeless housing to eligible people needing assistance. The board is actively involved in the operation of the organization, but the housing action council provides administration directed by the board.”

“The organization was formed under the not-for-profit laws of new york state as a membership organization.”

“Organization is a membership organiztion under the not-for-profit laws of new york state. Members may join the organiztion and vote in the election of the board of directors. The board of directors govern the organization and their actions are not subject to specific approval of individual members.”

“The financial statements and form 990 drafts were presented to the audit committee by the auditor and tax preparer. The audit committee reviewed the drafts and made inquiries and comments. The tax preparer made the appropriate changes and presented the corrected returns to the organization for signing by the officers. The audit committee reported on the financial statements, tax filings, and made copies available at a regular board meeting.”

“New board members are required to complete a conflict of interest questionaire and also to disclose any conflicts to the president of the board. At each year's organization meeting the board members are required to review their conflict of interest statements and update. During the year, if there is a change of circumstance or a new matter arises that affects a directors independence the director is required to review the matter with the president of the board for possible referral to the entire board for review and determination if a conflict exists and what governance action should be taken.”

“Tax filings, including form 1023 and corporate public information records, are made available upon request and are held at the managing agent's office.”

“The organization files new york state form char500 with the nys attorney general's charities registration bureau. The report includes copies of the organization's financial statements and form 990. The state attorney general makes the filings available to the general public upon request. The organization's records are kept at the office of its managing agent. Request can be made to the organization during normal business hours to review public filings and corporate filings made with new york state.”

“Audit committee assumes responsibility for oversight of the audit and meets annually with the independent auditor. There has not been any change in this policy.”