Order of the Eastern Star

“Line 3 explanation - pounder hall has a shared services agreement with the trustees of the eastern star hall & home of new york (the home), ein 13-2683047. The home is an exempt organization and the administrator for pounder hall is compensated by the home for services provided based on the shared services agreement.”

“Line 7a explanation - the board of directors is composed of nine past grand matrons or past grand patrons or their spouses. These members are elected by the board as a current member resigns. Members serve a three year term and there is no limit to the number of terms they may serve. The board president is elected annually.”

“Line 7b explanation - a majority of the entire board would ratify/approve decisions by a majority vote.”

“Line 8b explanation - the organization does not currently have any established committees. Therefore, there are no committee meetings that require documentation.”

“Line 11a explanation - the 990 is submitted to the board president or his designee by controller. A copy of the 990 is also given to the board prior to approval. Once the 990 is reviewed and approved, the board president or administrator signs the form and returns to controller.”

“Disclosures in the organization are made to the ceo or a board chair. The matter is brought to the board or a duly constituted committee thereof. The board or committee determines whether a conflict exists. If the determination is made that a conflict exists, the board will determine if the contemplated transaction will be authorized.”

“The administrator was compensated by eastern star hall & home of new york, which is an unrelated organization. However, the board of pounder hall reviews and approves the amount of compensation pertaining to services provided by mary beth getchell as pounder hall's administrator. The board of eastern star hall & home of new york must adopt a resolution to approve the compensation of the administrator. The board determines that the compensation is reasonable using comparability data from independent sources, if available. If no independent source is available, the board may obtain comparable data by documenting the compensation paid to officers holding similar positions at similar organizations. If any board member has a conflict of interest with the officer, they must recuse themselves from the compensation vote. Pounder hall paid the home $8,018 for administrative services provided by mary beth getchell as part of their shared services agreement.”

“Request to view documentation is made to the program coordinator (pc). The pc instructs the controller to release a photocopy. Controller notifies pc of date of release. Pc notifies board at next meeting of information requested and released. The 990 is also available for public inspection on guidestar and the nys charities bureau websites.”