Eli Siegel-Martha Baird Foundationinc

“Margot Carpenter & Robert Murphy - Family relationship”

“The finance and budget committee, the foundation's accountant, and one additional trustee review the form 990 after it is prepared. Questions and clarifications are reviewed with outside accountants. Upon approval from the finance and budget committee, every board member is given a copy of the form 990 for review. Once the review is completed by each board member, a meeting is held, conducted by the treasurer, robert murphy. Each page is reviewed for questions, clarifications, and comments. Once this process is completed and all board members sign-off on the form 990, it is filed with the irs electronically.”

“Before board or committee action on a contract or transaction involving a conflict of interest, a trustee or committee member having a conflict of interest and who is in attendance at the meeting shall disclose all facts material to the conflict of interest. Such disclosure shall be reflected in the minutes of the meeting. A trustee or committee member who plans not to attend a meeting at which he or she has reason to believe that the board or committee will act on a matter in which the person has a conflict of interest shall disclose to the chair of the meeting all facts material to the conflict of interest. The chair shall report the disclosure at the meeting and the disclosure shall be reflected in the minutes of the meeting. A person who has a conflict of interest shall not participate in or be permitted to hear the board's or committee's discussion of the matter except to disclose material facts and to respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. A person who has a conflict of interest with respect to a contract or transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the contract or transaction and shall not be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote shall be reflected in the minutes of the meeting. For purposes of this paragraph, a member of the board of trustees of the eli siegel-martha baird foundation, inc. Has a conflict of interest when he or she stands for election as an officer or for re-election as a member of the board of trustees. Responsible persons who are not members of the board of trustees of the eli siegel-martha baird foundation, inc., or who have a conflict of interest with respect to a contract or transaction that is not the subject of board or committee action, shall disclose to the chair or the chair's designee any conflict of interest that such responsible person has with respect to a contract or transaction. Such disclosure shall be made as soon as the conflict of interest is known to the responsible person. The responsible person shall refrain from any action that may affect the eli siegel-martha baird foundation, inc. Participation in such contract or transaction. In the event it is not entirely clear that a conflict of interest exists, the individual with the potential conflict shall disclose the circumstances to the chair or the chair's designee, who shall determine whether there exists a conflict of interest that is subject to this policy. Each new responsible person shall be required to review a copy of this policy and to acknowledge in writing that he or she has done so. Each responsible person shall annually complete a disclosure form identifying any relationships, positions, or circumstances in which the responsible person is involved that he or she believes could contribute to a conflict of interest arising. Such relationships, positions, or circumstances might include service as director of or consultant to a not-for-profit organization, or ownership of a business that might provide goods or services to the eli siegel-martha baird foundation, inc. Any such information regarding business interests of a responsible person or a family member shall be treated as confidential and shall generally be made available only to the chair, the president, and any committee appointed to address conflicts of interest, except to the extent additional disclosure is necessary in connection with the implementation of this policy.”

“Governing documents, conflict of interest policy and financial statements are available to the public upon request with prior written notice.”