Council on Accreditation for Children and Family Services Inc

“The form 990 is distributed electronically to the finance committee for review. Upon completion of the review a final draft is distributed electronically to all members of the board. There is then an approximately three week period for each board member to review the 990. Upon completion of their review each board member electronically submits their approval of the 990. It is then filed with the irs following board approval.”

“All volunteers, trustees and staff members are required to execute an acknowledgement attesting that they have read, understood and agree to comply with the organization's written conflict of interest policy. The board of trustees, as part of its oversight responsibilities, requires the ceo to affirm that this practice is employed. Anyone believing that a conflict of interest may exist must disclose the potential conflict orally or in writing to the board members or board committee considering a potential transaction to which the conflict relates. Following a period of questions from the board or board committee, the interested person must leave the room and not participate in discussions or voting related to the potential conflict. By majority vote, the board or board committee will determine if a conflict exists, and if to enter into the proposed transaction. A disinterested person or committee may be appointed by the board chair to investigate alternatives to a proposed transaction if the board deems this necessary. The minutes of the board or board committee will document that the conflict was disclosed, the voting record regarding the conflict, and the decision made regarding the transaction. If the board has reason to believe that a conflict was not disclosed, the interested party will be given an opportunity to explain the alleged failure to report a potential conflict of interest. Following a formal board hearing, investigation and vote, the board determines that a failure to disclose a conflict of interest existed, the board will take necessary corrective action against the interested party including removal from the committee or from the board.”

“Compensation decisions related to the president & ceo are annually reviewed by the board of trustees human resources committee taking into consideration performance management and competitive compensation data including information obtained from an independent human resources consulting firm. The human resources committee makes recommendations to the entire board of trustees regarding the president & ceo's compensation. The president & ceo compensation recommendations are subject to the review/approval of the coa board of trustees and is documented in the board minutes. Compensation decisions for other coa staff are made factoring in annual performance management and competitive compensation data. Coa has implemented a compensation plan to facilitate its ability to attract, retain and reward staff utilizing annual performance management, periodic external market comparability reviews and salary administration guidelines. The process was last time undertaken in 2016.”

“Coa makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, form 990, form 1023, and by-laws are also available upon written request at 45 broadway, 29th floor, new york, ny 10006 or by calling the organization directly at 212-797-2000 (x263).”

“The mission of the council on accreditation (coa) is to partner with human service organizations worldwide to improve service delivery outcomes by developing, applying and promoting accreditation standards. In fulfilling this mission, coa validates the quality of more than 2000 public and private organizations serving more than 7 million vulnerable individuals each year. Coa reviews an entire organization including its governance, management and financial controls. In 2016, coa conducted more than 400 site visits using more than 200 volunteer reviewers. In 2016, coa continued its work to transform its accreditation processes and standards to focus on the impact of human service delivery agencies - both pubic and private on the individuals, families and communities it serves. In so doing, it established a series of meetings, both in-person and telephonically with experts from the field and established a board-staff task force to monitor its progress. In addition it continued to upgrade and refine it's web portal. This has significantly enhanced the accreditation experience for its consumers by reducing staff time and establishing a repository for all documents submitted. It's work with the department of state under the intercountry adoption act continued with an emphasis on ensuring that activities in foreign countries respects the rights and needs of the prospective adoptees and their biological families. It also continued its work under a contract with the department of defense to validate the quality of services provided to military personnel and their families on installations.”

“Recovery of prior year uncollectible receivable 51,475.”

“The oversight of the audit and selection of the independent auditor is conducted by the audit committee and approved by the board of directors. This process has not changed from the process followed in the prior year.”