Haleakala Inc

“Marla mayer and chris ahearn, board members - family relationship.”

“Prior to filing, the board officers signing the document are given the 990 to review and approve. The 990 is distributed to the audit committee, along with the financial statements for review and approval. Additionally, the audit committee meets with the cpas who conducted the audit and prepared the 990.”

“1. Duty to disclose: in connection with any present or proposed transaction or arrangement, an interested person must disclose the existence of any financial interest and all material facts to the persons in the organization with responsibility for, or who are considering, the transaction or arrangement. These persons may include staff, officers, directors or a member of a committee with board delegated powers. 2. Determining whether a conflict of interest exists: a. After the interested person discloses the financial interest and all material facts, and after any discussion with the interested person, the responsible persons shall evaluate whether the financial interest presents a conflict of interest. If the financial interest was disclosed to an individual member of the staff, officer or director, such person shall present the matter to the board or responsible committee of the organization. B. An interested person may make a presentation at the board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, whether the transaction or arrangement presents a possible conflict of interest. 3. Procedures for addressing the conflict of interest: a. If the financial interest has been disclosed to the board or a committee, and if it is determined that a conflict of interest exists, the chairperson thereof shall, if appropriate, appoint a disinterested person or committee to investigate options, including, if appropriate, alternatives to the existing or proposed transaction or arrangement. B. After exercising due diligence (taking into account, without limitation, the unique qualifications of the person or entity providing the goods or services involved in the transaction or arrangement, and the amount of consideration, monetary or otherwise, involved in the transaction or arrangement), the board or committee shall determine whether the organization can obtain, with reasonable efforts, a demonstrably more advantageous transaction or arrangement from a person or entity that would not present a conflict of interest. C. If a demonstrably more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board or committee shall determine whether the existing or proposed transaction or arrangement is in the organization's best interest, for its own benefit, whether it is fair and reasonable and whether to maintain or enter into the transaction or arrangement. 4. Violations of the conflicts of interest policy: a. If the board or committee has reasonable cause to believe that a person has failed to disclose a financial interest in violation of this policy, it shall inform the person of the basis for such belief, and afford such person an opportunity to explain the alleged failure to disclose. B. If, after hearing the person's response and after making further investigation as warranted by the circumstances, the board or committee determines the person has failed to disclose a financial interest as required by this policy, it shall take appropriate action.”

“The organization's board of directors receive no compensation. The executive director's salary is approved by the board of directors. In determining the salary, the board considers overall performance, the position and health of the organization in relation to other similar organizations. A written employment contract, approved by the board of directors, is issued to the executive director, which details compensation. A compensation survey is made available to the board to help determine appropriate salaries for the executive director and key employees.”

“The financial statements are available upon request. Other written policies are available upon request.”