Orange County Citizens Foundation Inc

“Any person or organization, incorporated or otherwise, who supports the goals of the foundation, upon payment of dues herein provided, may be eligible for membership.”

“Each member in good standing shall be entitled to one vote, in person, by mail, or by written proxy in the election of trustees and other matters.”

“Orange county citizens foundation inc. Has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management and is ready to be filed with the internal revenue service, it is electronically sent to the board members of the organization for any comments. Any comments are then grouped, summarized and provided to the outside accountants. Each issue is documented and addressed until the return is finalized and approved for filing.”

“A person is deemed to have an "interest" in an enterprise when he or she, or a member of his or her immediate family, has some relationship with the enterprise that could be viewed as possibly compromising the person's loyalty to the foundation and obligation to make decisions that are only in the foundation's best interest. Such a relationship includes being employed by, having a contractual relationship with, being a member, owner, trustee, or officer of, or having a financial interest in an enterprise: (i) from which the foundation purchases or leases equipment, services, or supplies; (ii) with which the foundation negotiates real estate transactions (such as the leasing of space), and which either benefits from the real estate transaction or competes with the foundation in the leasing or purchase of real estate; (iii) which renders directive, managerial, or consulting services to any organization that does business with, or competes with, the foundation in providing services. The president will review any disclosure in light of the principles set forth in this policy statement, consult with counsel as necessary, and determine if such financial interest or outside relationship creates a conflict of interest, is improper, or creates the appearance of a conflict of interest or of improper conduct. The president will also review the information to determine if additional disclosures or other action is necessary. Full disclosure and recommendations will then be made to the executive committee as to the appropriate course of conduct or corrective action for the foundation and for the personnel involved. Once a final decision is made on how to proceed, the personnel will be instructed as to the course of action decided upon. If it is determined that an actual conflict of interest or an appearance of a conflict exists, corrective action must be taken. In this regard, corrective action will be taken even if there is a determination that only an appearance of a conflict exists, and not an actual conflict. An appearance of a conflict can be as damaging to the foundation as an actual conflict. Corrective action will include, at a minimum, the following: (i) the executive director and foundation personnel will take no part in the consideration or determination of the matter on the part of the foundation. In addition, any member of the board of trustees having any such interest shall not vote or be counted in determining the quorum for any vote on any transaction between the foundation and the other entity. Nor shall any member of the board of trustees participate in the deliberations or use personal influence in the matter, and any such transaction shall be at least as fair and reasonable to the foundation as would otherwise then be obtainable.”

“The board of trustees shall be empowered to provide reasonable compensation using comparable data from similarly situated organizations, together with reimbursement for reasonably incurred expenses, for offices or positions not afforded voting privileges for purposes of corporate decision-making, as well as for the president. This process is documented in the board minutes and was last reviewed in 2017.”

“The organization makes its form 990 and form 1023 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation, form 990, form 1023, and by-laws are also available upon written request or by calling the organization directly.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process did not change from the prior year.”