Country Childrens Center Inc

“The members of the corporation for each fiscal year shall be: 1 each family unit of the children enrolled in a program operated by the center, 2 current staff, 3 members of the board of directors, so elected by the membership or the board of directors, 4 members of any advisory board. Parents/ guardians of more than one child enrolled in a center program shall have one vote for the family. Only members may vote in proxy. Voting at the annual meeting and special meetings of the membership will be made whether openly by a show-of-hands or verbally, or by secret written ballot.”

“There are no committees that can act on behalf of the board.”

“The organization has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management, and is ready to be filed with the internal revenue service, it is electronically sent to the board members of the organization for any comments which are then grouped, summarized, and provided to the outside accountants. Each issue is documented and addressed until the return is finalized and approved for filing.”

“The conflict of interest policy is applicable to all employees, board members and officers. At each board meeting, any possible conflict of interest is disclosed as the board votes on any issue. The policy is also explained in the employee handbook. Each employee must read the handbook and sign a statement acknowleding receipt of such annually. A copy of the receipt is maintained in the employee files. Compliance with the policy is monitored by employee supervisors and by board members. Persons with a conflict of interest may participate in the information-gathering stage of any discussion related to the transaction, including responsding to any questions the board of trustees has prior to deliberations and voting, but shall not participate in and shall refrain from improperly influencing the deliberations or voting on the matter.”

“The board discusses the compensation for the executive director yearly based upon a yearly job review and guidelines establised by the approved fiscal budget. Comparabilty data is gained from an annual compensation survey conducted by the childcare council of westchester. This survey compares all positions in programs within the county. This process includes board approval.”

“Each year at our annual meeting, the center's bylaws which contains a section on conflict of interest, annual report, and fiscal year financial statement are available at each site for parents and staff to take and read. The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similiar types of websites. In addition, the audited financial statements, conflict of interest policy, article of incorporation, for 990, form 1023, and by-laws are also available upon written request or by calling the organization directly.”