Association for Computing Machinery Inc.

“There are basically two classes of membership: (1) Professional members - employed in the computing field or in a computing related field such as a college professor teaching computer science or a software engineer - these members have full voting rights to elect members to ACM's governing body the ACM Council. (2) Student members - under graduate and graduate students who are seeking an education in a computing science field - Student members have no voting rights. ACM Council member elections are held every two years and the term for the officers is two years and the members at large are four years. Council members are elected by ACM members. ACM members do not share in the Association's "profits or "excess revenues". Members would share in a distribution should the Association dissolve.”

“Article 7 of the Constitution Elections The President, Vice-President, Secretary/Treasurer and as many Members-at-Large as are required to fill vacancies for the Members-at-Large on the Council as provided in Article 6, Section 1 and Article 8, Section 1 of the Constitution, shall be elected as of June 30 in each even-numbered year by the Members of the Association. The constituency eligible to vote for other members of Council shall be defined in the bylaws. Balloting shall be conducted and recorded as provided in the bylaws. No person may hold two Council positions.”

“The members of the Association must ratify any changes to the ACM Constitution with a two thirds majority vote of the ballots submitted and those ballots must comprise at least 10% of the eligible voting members.”

“The Form 990 is prepared by the Office of Financial Services and reveiwed by the tax department of a third party independent public accounting firm. The third party independent accounting firm also performs the annual audit of ACM's financial statements. The completed Form 990 is available to all Council members.”

“The Director of Financial Services requires all Officers, Directors and Key employees to sign a declaration annually to attest to the fact that they have read the Conflict of Interest Policy, declare that they are not aware of any conflicts of interest and that they are required to report any conflicts of interest. In addition, staff and volunteer leaders involved with the day to day operations of publications, special interest groups, chapters and conferences monitor these activities constantly to insure compliance with our primary purpose and includes reporting of any potential conflicts of interest. Any potential conflicts are dealt with through the activities governing authority and the individuals involved.”

“The Compensation Committee is comprised of the President, Vice President, and Past-President. They are all members of ACM's governing body the ACM Council and are elected by ACM's Professional members. The HR Administrator at ACM provides the Committee with data for salaries and compensation for CEOs of comparable organizations. This information is provided to the HR Administrator by third party agencies and is derived from compensation surveys and information garned from Form 990 returns of other organizations. The Committee, with the survey and comparable data in hand, makes a decision on compensation for the CEO based upon measureable goals established the previous year for the CEO and the CEOs accomplishments for that year. The Compensation Committee also provides the average merit increase percentage recommendation to Council that will be used in the ACM budget that becomes the basis for performance review evaluations for all other staff. The HR Administrator provides compensation data for comparable organizations and organizations in ACM's region from third party agencies to the Committee to evaluate in order to make its decision on the recomendation.”

“The Association's Constitution and By-laws and policies, including Conflict of Interest are available through the Association's web-site www.acm.org. The Association does not include financial statements on its web-site. Financial statements are sent to the governing body, the ACM Council on a monthly basis. This distribution also includes Board Chairs that represent all facets of ACM's operations. The internal monthly reports that are produced to track financial activities for all facets of the Association are available to the staff and volunteer leaders associated with any of these activities through a web interface that requires a log-in.”

“Audit Committee Oversight of Annual Audit The Association (ACM) has an Audit Committee that is appointed by the ACM Council and the Committee reports directly to the ACM Council. The Committee is responsible for the selection of the independant public accounting firm to conduct the annual audit of the year-end financial statements. The Audit Committee meets with the audit firm and reviews and approves the audit plan prior to the audit, the audit results, the management report and and all required communications after the conclusion of the audit. The Committee than makes a recommendation to the ACM Council to accept or not accept the report prepared by the audit firm and informs the Council on any items it deems necessary. This process is unchanged from the prior year.”