American Institute of Physics Incorporated

“Explanation of classes of members or shareholders: aip is a non-stock, non-profit member corporation.”

“HOW MEMBERS OF SHAREHOLDERS ELECT GOVERNING BOARD: THE BOARD OF DIRECTORS IS COMPOSED OF THE FOLLOWING INDIVIDUALS: ONE (1) INDIVIDUAL IS ELECTED OR APPOINTED BY EACH MEMBER (A MEMBER SOCIETY DIRECTOR); NOT FEWER THAN TWO (2) AND NOT MORE THAN FOUR (4) INDIVIDUALS, AS THE BOARD OF DIRECTORS SHALL DETERMINE, ELECTED BY THE BOARD OF DIRECTORS (THE AT LARGE DIRECTORS); THE CHAIR OF THE BOARD OF DIRECTORS, THE CORPORATE SECRETARY, the treasurer AND THE CHIEF EXECUTIVE OFFICER, EX-OFFICIO (THE EX-OFFICIO DIRECTORS).”

“The member societies are not often called upon to take action in their role as the voting members of aip. Responsibilities of the member societies include: -appointing member society directors to the aip board, or their re-appointment for a second term. -admitting new member societies to the federation. -making a final decision in the event that aip ever considers a fundamental change in its structure such as a merger, consolidation, dissolution or sale of substantially all of its assets.”

“Form 990 review process: the form 990 is prepared and reviewed by the organization's independent accounting firm with the assistance of aip's management. The form 990 is then reviewed by the audit committee and then made available to all members of the board of directors prior to filing.”

“THE CONSOLIDATED AIP CONSISTS OF THE PARENT CORPORATION (AIP) and ITS WHOLLY OWNED SUBSIDIARY AIP PUBLISHING LLC (AIPP). DUE TO THE NATURE OF THE RELATIONSHIP BETWEEN AIP AND AIPP, EACH ORGANIZATION MAINTAINS AND MANAGES ITS OWN CONFLICT OF INTEREST (COI) POLICY. AT AIP, ANNUALLY, A CONFLICT OF INTEREST (COI) DISCLOSURE IS COMPLETED BY ALL AIP COVERED PERSONS (OFFICERS, DIRECTORS, AND KEY PERSONS). NO AIPP EMPLOYEES ARE AIP COVERED PERSONS. THE CHAIR OF THE AUDIT COMMITTEE AND THE CORPORATE SECRETARY REVIEW THE DISCLOSURES, EVALUATE IF THERE ARE CONFLICTS OF INTEREST THAT NEED TO BE MANAGED, AND REPORT THEIR FINDINGS TO THE AUDIT COMMITTEE. THE AUDIT COMMITTEE THEN DETERMINES THE NEXT STEPS WITH RESPECT TO MANAGING ANY CONFLICTS OF INTEREST. THE FINAL RESULTS OF THE DISCLOSURE REVIEWS AND ANY MANAGEMENT PLANS ARE REPORTED TO INDIVIDUAL DIRECTORS AND TO THE BOARD. AIP'S COI POLICY IS MADE AVAILABLE TO THE PUBLIC THROUGH AIP'S WEBSITE. AT AIPP, ANNUALLY, ALL MEMBERS OF THE BOARD OF MANAGERS AND ALL OFFICERS OF THE COMPANY CONFIRM THAT THEY HAVE READ, UNDERSTAND, AND AGREE TO COMPLY WITH AIPP'S COI POLICY. ALL OTHER AIPP EMPLOYEES ARE NOT REQUIRED TO CONFIRM ANNUALLY. THE CFO OF AIPP CERTIFIES ANNUALLY TO THE CFAO OF AIP THAT AIPP IS REGULARLY AND CONSISTENTLY MONITORING AND ENFORCING COMPLIANCE WITH THE AIPP COI POLICY. AIPP DOES NOT MAKE ITS COI POLICY AVAILABLE TO THE PUBLIC.”

“Ceo: aip's board of directors has designated a compensation committee to manage compensation of aip's ceo. The charter of the compensation committee provides for a procedure that is consistent with applicable law and best practices. The charter provides that the committee shall make a recommendation to the board of directors with respect to the compensation for the chief executive officer. The compensation committee obtains data as to comparable compensation for the chief executive officer, recommends terms of the ceo's employment agreement and determines reasonable compensation level. The committee submits to the board a recommendation for the ceo's compensation for each fiscal year. The board of directors makes the final decision on the ceo's compensation.”

“Compensation review and approval process: officers: a compensation consulting firm is retained to periodically review the compensation ranges of the officers. The chief talent & culture officer presents this information to the compensation committee for information purposes only.”

“Other organization documents made available to the public: the aip website has a governance section that includes corporation bylaws. Also on the website are annual reports that include financial highlights for aip. The organization's conflict of interest policy and form 990 are also available on the website.”

“AIP advances the physical sciences with a unifying voice of strength from diversity. With the mission of benefiting humanity through the physical sciences, AIP is both a federation and an institute. As a federation, AIP helps its Member Societies leverage their diverse expertise and contributions in advancing the physical sciences in the research enterprise, in the economy, in education and in society. Through their shared goals and partnership with AIP, Member Societies broaden their impact and achieve results beyond their individual missions and mandates. AIP also acts as an independent institute whose journalism, research, history, and student programs enrich the discipline of the physical sciences. Together, AIP and its Member Societies form a unified community that includes stakeholders in government, academia, the nonprofit and private sectors, the student and teacher communities and the public.”

“Program services: aip publishing llc (aipp) is a single member, limited liability company owned by the american institute of physics (aip). Aipp is a scholarly publisher in the physical and related sciences, providing the global science community with a comprehensive collection of cited, peer-reviewed scientific papers and other information. Accessed by researchers at nearly 4,000 institutions worldwide, aipp's portfolio of 39 journals includes prestigious titles such as applied physics letters, journal of applied physics, physics of fluids, the journal of chemical physics, and the aip conference proceedings. Aipp supports the scientific and educational mission of aip through its scholarly publishing activities and also works with several of aip's member societies and other publishing partners to help advance their publishing mission. Physics today, aip's flagship publication, provides a unifying influence for the physical sciences through its broad and authoritative coverage of scientific research, news, and opinions of relevance to the global scientific community. The monthly magazine is received by the individual members of aip's 10 constituent societies, libraries and institutions around the world, and other interested individuals. Physics today publishes additional news, reviews, and commentary on its website, which gets nearly 140 thousand pageviews a month. Physics today also has a strong presence on social media, with nearly 3 million followers on facebook and more than 500 thousand on x.”

“Aip programs: in keeping with its mission to advance, promote and serve the physical sciences for the benefit of humanity, aip offers unique services, products, and expertise in: education and student services, history of physics, archives and library, media and government relations, magazine publishing and employment services for science and engineering professionals, statistical research, and industry outreach. With the purpose of promoting the progress and relevance of the physical sciences and to advance their contributions and responsiveness to society, aip generates, communicates, and popularizes knowledge, unique expertise, and authoritative information. The society of physics students (sps) is a scientific society for physics and astronomy undergraduates and their mentors, with more than 6,000 members spread over more than 850 chapters nationwide and 35 international chapters. Sps exists to support undergraduate students interested in physics and astronomy, promoting inclusivity and collegiality, supporting physics and astronomy departments, and reaching out in service to the broader community. Sigma pi sigma, the physics and astronomy honor society, recognizes outstanding scholars in physics and astronomy, encourages interest in the field, and promotes an attitude of service among its over 80,000 life-long members and 593 chapters towards the entire physics and astronomy community and the public. Sigma pi sigma provides a network of people spanning from undergraduate and graduate students through retired professionals. The connection of alumni with current students provides rich opportunities for support of both students and departments. The society of physics students and sigma pi sigma provide enriching experiences for students interested in the physical sciences through internships, scholarships, fellowships, and student programs at scientific meetings - opportunities that are vital to the professional development of all undergraduate physics and astronomy students. The history programs of the american institute of physics ensure that the heritage of the physical sciences is safeguarded and that the public can understand how the physical sciences have been central to the history of the modern world. The history of the physical sciences offers a rich framework of exciting past achievements and valuable guidance for current and future generations. "to preserve and make known the history of physical sciences" is the mission shared by the center for history of physics (chp) and the niels bohr library & archives (nbl&a). The core activities of chp include locating and preserving primary source material, supporting the production of history of the physical sciences, and bringing this history to a wide audience. Chp helps with sources mainly in collaboration with nbl&a and through oral history interviews, an immediate and personal testimony to science in passing generations. We support historical writing through grants in-aid and the helleman fellowships, as well as through the early career conference and our support of emerging scholars. We support education and engagement about the history of the physical sciences through our teaching guides and history of science exhibits. Chp also sponsors a public lecture series, the lyne starling trimble science heritage public lectures. The center for history of physics envisions an even more active research institute in the future, with a more vibrant community of historians and other scholars, all working to bring a greater understanding of the physical sciences to k-12 school audiences and the broader public. The niels bohr library & archives documents the history of aip and other scientific institutions by collecting institutional records and other primary resources that detail the activities of the organizations and highlight the roles that these institutions play in the world at large, capturing how scientific institutions participate in global movements like social injustice”

“TEAM-UP Together is a collective action initiative to drive systemic change, improve educational outcomes, and create a culture of inclusion, support, and success for students, including African American students, who face unequal opportunities and obstacles toward their success in physics and astronomy (P&A) departments. The initiative has two main components. Student Program: This program provides direct funding to physics and astronomy students and is administered through the Society of Physics Students (SPS). THIS PROGRAM ALSO AIMS TO PROVIDE ADDITIONAL SUPPORTS TO STUDENTS THROUGH MENTORING, RESEARCH AND INTERNSHIP OPPORTUNITIES, AND CONNECTION AND OPPORTUNITIES TO CONVENE AT MEETINGS AND CONFERENCES TO SUPPORT THEIR PROFESSIONAL DEVELOPMENT. IN 2023, TU-T AWARDED 62 SCHOLARSHIPS IN THE AMOUNT OF $10,000 EACH, REPRESENTING 51 SCHOOLS ACROSS THE UNITED STATES. Department Program: The Excellence and Leadership (EXCEL) grant program addresses systemic change by providing funding for physics and astronomy departments to launch innovative efforts and programs that drive systemic change and prioritize and support successful outcomes for underserved students, including African American undergraduates. In 2023, AIP awarded approximately $1M in funding to five academic departments to implement two-year projects. AIP FURTHER SUPPORTED THE PHYSICS AND ASTRONOMY COMMUNITY TO MEET PROGRAM GOALS BY LAUNCHING A DIGITAL EXPERIENCE PLATFORM TO ENGAGE AND INFORM STAKEHOLDERS, HOSTED TWO COMMUNITY EVENTS FOR STUDENTS, HOSTED AN INFORMATIONAL WEBINAR AND MULTIPLE LISTENING SESSIONS TO INFORM PROGRAM DEVELOPMENT, AND GAVE NUMEROUS PRESENTATIONS TO AMPLIFY THE PROGRAM. AIP ALSO FORMALIZED AN EXPERT ADVISORY COMMITTEE TO PROVIDE GUIDANCE AND ADVICE ON THE OVERALL TEAM-UP EFFORT, ASSURING ALIGNMENT TO THE TEAM-UP REPORT AND RECOMMENDATIONS, AND ADVISES ON REACHING THE PROGRAM'S OVERARCHING GOAL. TO ADDRESS ONE OF AIP'S STRATEGIC PRIORITIES, THE DIVERSITY, EQUITY, AND BELONGING OFFICE CREATED A DEIBA+ STRATEGIC PLAN THAT WAS FORMALLY LAUNCHED IN MARCH 2024. THE PURPOSE OF THIS PLAN IS TO SUPPORT AIP'S MISSION AND TO SUPPORT THE WORK OF THE FEDERATION TO ADVANCE DEIBA+ IN THE PHYSICAL SCIENCE COMMUNITY. THE PLAN BUILDS UPON AIP'S EXISTING PROGRAMMATIC EFFORTS TO IMPROVE DIVERSITY AND CREATE A CULTURE OF INCLUSION AND BELONGING AND INCREASE VISIBILITY OF AIP AS A DEIBA+ LEADER. THE PLAN REPRESENTS THE COLLECTIVE THINKING OF THE MEMBER SOCIETIES, IN PARTICULAR THE ACTIONS NEEDED TO BE TAKEN BY AIP TO SUPPORT THE FEDERATION. THE PURPOSE OF THIS STRATEGIC PLAN IS TO DRIVE CHANGE, DISMANTLE SYSTEMATIC BARRIERS, AND BUILD EQUITY CAPITAL IN SUPPORT OF ADVANCING MEMBER SOCIETIES AND AIP'S DEIBA+ WORK. AIP JOINS OTHER ORGANIZATIONS AS A PARTNER FOR THE STEMM OPPORTUNITY ALLIANCE (SOA). THE SOA AIMS TO ADDRESS KEY AREAS TO ATTAIN FUNDAMENTAL, SYSTEMATIC CHANGE AND ENSURE THE DIVERSITY THAT IS NECESSARY FOR THE INCREASED PERFORMANCE AND INNOVATIVE IDEAS THAT ARE NEEDED TO KEEP THE UNITED STATES COMPETITIVE. THE TEAM-UP TOGETHER INITIATIVE AND THE DEIBA STRATEGIC PLAN ARE LISTED AS ONE OF THE 'MODEL' PROGRAMS ALIGNED WITH SOA GOALS. AIP PARTNERED WITH THE #BLACKINPHYSICS ORGANIZERS TO SPOTLIGHT BLACK PHYSICISTS - THEIR STORIES AND THEIR CONTRIBUTIONS TO SCIENCE AND SOCIETY. OUR FLAGSHIP PUBLICATION, PHYSICS TODAY, CREATED A #BLACKINPHYSICS WEEK ESSAY SERIES AS PART OF THAT PARTNERSHIP AND EACH YEAR DRAWS ATTENTION TO ISSUES AFFECTING WOMEN, LGBTQAI+ PEOPLE, PEOPLE WITH DISABILITIES AND PEOPLE OF COLOR IN THE PHYSICAL SCIENCES. AIP JOINS WITH OTHER SCIENTIFIC ORGANIZATIONS TO CONDEMN VIOLENCE AGAINST COMMUNITIES OF COLOR AND JOINS THE CEO ACTION FOR RACIAL EQUITY INITIATIVE AS PART OF THE CEO ACTION FOR DIVERSITY & INCLUSION ORGANIZATION. AIP CONTINUES TO BE A MEMBER OF THE SOCIETIES CONSORTIUM ON SEXUAL HARASSMENT IN STEMM, WHICH PUSHES FOR EXCELLENCE IN STEMM FIELDS AND FOR ADDRESSING ISSUES OF SEXUAL HARASSMENT.”

“Other changes in net assets or fund balances: fasb adoption post-retirement medical plan: $-42,347 --------- $-42,347”

“Aipp produces a single audit report prepared by the same audit firm used by aip. The single audit report is incorporated into the consolidated statements of aip.”