Carle Place Hook Ladder & Hose Co #1

“The organization has members including probationary, active, veteran and honorary members. Probationary members shall not have any voting rights at the organization until they become active member. Veteran members are members who have served at least 20 years as an active member and are in good standing with the organization. All veteran members have voting rights. Members of the board of directors also have a right to change the bylaws.”

“The active members of the organization elect the board of trustees and officers.”

“Any member who is not in good standing shall not be allowed a vote on company matters. No alterations, additions or amendments to the by laws shall be made unless the same be presented in writing by a member stipulating the section and article at a regular meeting of the company, which will be turned over to the by law committee for consideration.”

“The fire company has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 900 has been prepared, and is ready to be filed with the irs, it is electronically sent to the board of trustees and chief officers for review and approval. Once the trustees and officers have reviewed the return, a vote is taken at the board meeting documenting the approval and it is then electronically filed with the irs.”

“The organization makes its governing documents, conflict of interest policy (included in ethics policy), and financial statements available to the public upon request.”

“The donor has been notified to implement a policy of sending acknowledgement letters to the donne notifying them of the goods and services received.”

“The organization uses the modified cash basis of accounting.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”