Connecticut Network for Children and Youth Inc.

“The network members shall be composed of individuals interested in promoting the purpose of the network. The network has three membership classes: professional, subscriber, and supporter. Professional members have voting privileges. Subscribers and supporters have no voting privileges. A professional member is an individual or organization who pays an annual membership fee and receives benefits determined by the board of directors. A professional member may serve on standing or ad-hoc committees as set forth in the by-laws. A subscriber pays no membership fee and has no voting privileges. A supporter is an individual or organization that pays an annual membership fee and receives benefits determined by the board of directors. A supporter has no voting privileges.”

“Each professional member (individuals or organizations who pay dues) shall have one vote. Every member entitled to vote in person may authorize another person or persons to act for him or her by proxy. Every proxy appointment must be signed by the member or such member's duly authorized attorney-in-fact. Directors shall be elected by a plurality of the votes cast by the members entitled to vote at a meeting at which a quorum is present, in person or by proxy.”

“The form 990 is prepared by an outside accounting firm. When the form 990 has been prepared, and is ready to be filed with the internal revenue service, it is electronically sent to the business manager, executive director, and treasurer for review. The form 990 is then shared with the board's audit and finance committees. Comments are then grouped, summarized and provided to the outside accountants. Each issue is documented and addressed until the return is finalized, presented to the entire board, and approved for filing.”

“The board of directors review the policies and compliances of the conflict of interest policy with the executive director annually. The executive committee and executive director review the conflict of interest disclosure forms annually. Every individual on the staff or board of directors are required to complete and sign the conflict of interest form. If an individual were to have a conflict, he or she shall disqualify themselves and shall not participate in the discussion or approval of any matter where any direct or indirect economic benefit will be derived by that interested person or any other person, corporation, trust or estate who meet the definition set forth in the policy by virtue of their relationship with the interested person. The disqualification must be an oral announcement to the board and be so noted in the minutes of any meeting in which the matter is discussed.”

“The executive committee of the board of directors will make recommendations regarding compensation to the board. The committee may be made up only of directors who have no conflict of interest. The committee's recommendation shall be based on reasonably-available information regarding compensation paid by at least three comparable organizations in the same or similar communities for similar positions involving similar services. Where practicable, such information should include (1) documented telephone inquiries about similar positions in non-profit and for profit organizations, (2) written job offers at similar organizations, (3) information from the form 990 filings of other non-profit organizations, (4) studies by independent compensation experts and/or (5) comparability information available from reliable, independent organizations that gather and provide this type of information. The committee shall document the reasons why its recommendations are reasonable in the minutes of its proceedings. Decisions regarding executive compensation shall be made by the board of directors, but any directors who have a conflict of interest regarding the matter may not participate in the deliberation or vote. The board shall review the committee's recommendation in light of the committee's stated reasons and any other information reasonably available regarding comparable positions and compensation. The board's decisions and reasons for its decisions shall be set forth contemporaneously in the minutes of its proceedings. The description must include (1) the terms of the compensation and the date they were approved; (2) the members of the board who were present for the discussion and vote; (3) the comparability data the board relied on and where it came from; and (4) how the board dealt with any director who had a conflict of interest.”

“The organization makes its governing documents and financial statements available to the public upon request. The financial statements are also available on the organization's website.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant.”