Community Systems Inc.

“The organization has a management agreement with community systems support and management services, inc. (sams), a tax exempt virginia corporation. The organization and sams have a common board of directors. Sams is engaged to provide consultation and management supervision as well as general oversight of activities. The fee for this contract was $310,226.”

“There are no committees with authority to act on behalf of the governing body.”

“Form 990 is first reviewed by the executive director and the business manager of csi-ct and by the management company's cfo. It is then reviewed by the board of director's finance group and provided to the full board for comment prior to being filed with the irs.”

“The organization has conflict of interest policies governing personal/supervisory relationships, the procurement of goods and services, and property transactions with persons supported. An acknowledgment that each employee has received a copy of the personnel policy manual, has read, and understands all policies is contained in each employees personnel file. The board of directors also adopted guidelines for membership/member conduct. Among the guidelines is one requiring that each board member observe and meet in full certain chapters in the personnel manual, including those containing policies on conflicts of interest. Board members sign an affirmation of commitment to board membership guidelines annually. It is the president/ceo who is responsible for assuring that written affirmations are received from relevant persons annually; that possible conflicts of interest are explored and resolved; and that sanctions as appropriate are imposed.”

“It is the policy of the board to engage the services of an external consulting firm to conduct a study of the organization's industry to determine if salaries for its key executives are reasonable. The consultant presents its results to the full board of directors. The last review was conducted and presented in early 2015. The board of directors has adopted an executive compensation policy in march 2015. Under this policy, the board is responsible for conducting an annual evaluation of the remuneration of the chief executive officer in light of the information presented in the executive compensation study and the ceo's contribution to achieving the mission of the organization.”

“The organization's governing documents, conflict of interest policies, financial statements, and form 990s are available to the public upon request. The means for requesting them are referenced in the organization's website in the sub-section about the board of directors.”

“There have been no changes made to the organization's oversight or selection process during the tax year.”