The Frederick Gunn School Inc

“The board of trustees, by resolution adopted by the affirmative vote of at least a majority of the entire board, may create and disband from time to time such standing committees of the board as the board in its discretion shall determine. In addition, the board chair, acting individually, or the board of trustees, by resolution adopted by the affirmative vote of at least a majority of the entire board, may appoint ad hoc committees composed of one or more trustees as the board chair or the board, as the case may be, may deem proper. The board chair, in consultation with the head of school, shall designate a chair for each board committee (both standing and ad hoc) and will, in consultation with the respective committee chair, appoint members of the board, and, as ex officio members, such other members of the school community as deemed necessary, to each committee. The board chair shall report to the full board as to the creation and composition of any ad hoc committees created by action of the board chair. Standing committee members shall serve for a term of one year or until their respective successors are designated. All ad hoc committees shall terminate upon presentation of their conclusions and recommendations to the full board, unless otherwise directed by the board chair or the affirmative vote of a majority of the entire board. All committees, both standing and ad hoc, shall have and may exercise all such authority as shall be provided in any board resolution establishing such committee or as otherwise directed by the board chair or a majority of the members of the board. All committees may meet in person or by teleconference. All committees shall maintain records of their proceedings and shall report at board of trustee meetings the result of their findings and their proceedings, including any recommended actions, provided that ad hoc committees tasked with a matter or project that would otherwise fall under the general jurisdiction or scope of responsibility of a standing committee shall first report to, and coordinate its findings and recommendations with, such standing committee. The head of school shall serve as an ex officio member of all committees but shall not be entitled to vote upon any matter in which he or she has a personal interest or which pertains directly to the head of school.”

“The form 990 is prepared by a tax advisor of a national accounting firm with information provided by management. The form 990 is reviewed with the chair of the audit and risk committee. Then a draft form 990 with schedule b, schedule of contributions, redacted, is provided to the full board for comment before filing.”

“Anually key employees, officers and trustees are required to complete a conflict of interest form. The cfo and the audit risk committee review the conflict of interest forms.”

“The head of the school's compensation was determined by a board compensation committee. This committee utilized input from an independent consultant and data reflecting compensation for heads of school at comparable schools. The compensation of other officers and key employees of the school are set by the head of the school, utilizing data reflecting compensation for similar positions at comparable schools, often in consultation with the chairman of the board of trustees and with outside consultants. The board goes through a contract process periodically, and the head of school is currently under a contract. Compensation is reviewed and approved annually by the board chair. Then communication is made to the board by the board chair anually via email. The deliberations and decisions regarding compensation are documented.”

“The governing documents, conflict of interest policy, and financial statements are made available upon request.”