Oak Cliff Cemetery Assoc

“William c bassett family relationship lynne perry family relationship barbara lynes family relationship russell pollard family relationship william h bassett family relationship kristen kalish family relationship david lynes family relationship”

“The association has one class of members. Each cemetary lot owner is a member of the association and the members have the right to elect the governing body. The members also have the right to amend the bylaws of the association with a two-thirds vote required for amendment.”

“The members elect the directors of the association and the trustees of the associations perpetual care fund each year at thier annual lot holders meeting.”

“The associations bylaws can only be amended by a two thirds majority vote of the members.”

“The organization's board of directors has assigned the duty of reviewing the annual 990 to its treasurer. The annual 990 is prepared by the organization's accounting firm working closely with the treasurer. A copy of the completed return is provided to the treasurer for review before filing. Upon review and approval by the treasurer, copies of the 990 form are provided to all board of director members before the return is filed. The return is then filed with the internal revenue service as required.”

“All board of directors, officers and key employees of the organization are required to complete and sign a conflict of interest certification annually. The certification allows for the board member to disclose any transactions that have taken place with the organization in the past year or to certify that there have been no such transactions. The completed annual conflict of interest certification statements are reviewed by the president and treasurer of the organzation. The president and the treasurer contact any individual if their are any questions or disclosures on the certification statement that need clarification or further review. If it is determined that a conlict does exist with respect to a matter, the organization enforces the policy by making sure that the person with the conflict does not participate in the desision making process. Contomporaneous documentationm is maintained for the resolution of such matters. The treasurer maintains records of individual business transactions and relationships reported on the disclusure statements as well as known transactions from accounts payable and general ledger records. These transactions and other conflict matters are compiled and included in the annual 990 filing as necessary.”

“The board of directors annually reviews the salary of the treasurer/manager. The entire board discusses the salary and decides on a percentage increase while the treasurer is not present. This increase is based on a current salary study from a board member's company as well as published reports and the individuals past performance.”

“The board of directors would follow the same procedures as in question 15a if there were any other compensated officers or key employees.”

“The organizations governing documents, annual audited financial statements and annual 990 filing are available for inspection by members of the public at the organizations place of business during normal business hours. Appointments for review of these documents must be made with the organzations treasurer.”

“The sole purpose of the corporation as stated in its certificate of incorporation and in its bylaws is to own, operate, and maintain the oak cliff cemetery, hawthorne avenue, derby, ct; the elm street cemetery, elm street, ansonia; and the colonial burying ground, derby avenue, derby, ct. The corporation opened graves for lot owners as necessary. The corporation expended funds to maintain the various cemetery's under budgets approved by the board of directors. The corporation's purpose was achieved by its activities.”