Rhode Island Community Food Bank Association

“The food bank has certified member agencies which distribute food throughout rhode island.”

“The food bank's member agencies elect the members of the food bank's board of directors.”

“The food bank's member agencies approve the election of new board members and officers.”

“The form 990 is prepared by the external auditors and reviewed by management. Once all are satisfied with the form, it is finalized and a copy is sent to all board members. At the subsequent board meeting, the members are asked if they have any questions or comments and a general review of the form is conducted by management. Revisions, corrections, etc. Are made as necessary subsequent to this meeting the form is submitted to the irs.”

“Each year the organization's conflict of interest policy is provided to all officers, directors and key employees. These people are asked to review the policy and sign a statement indicating that they understand the policy and have reported all potential conflicts during the past year in accordance with the policy and will report all potential conflicts during the coming year. All potential conflicts are evaluated by the cfo to determine if a conflict actually exists. In those instances where the potential transaction is a conflict, the board examines the transaction and a vote is taken (with those involved recusing themselves) as to whether the organization will enter into the transaction.”

“Annually the executive committee on behalf of the board conducts a performance review and evaluation of the chief executive officer. The review also establishes the individual's compensation for the following year. This process involves the evaluation of the individual and a review of compensation of comparable positions obtained from compensation reported on 990's of similar organizations and a formal compensation analysis prepared by and outside consultant. The board of directors executive session minutes and performance appraisal, which contains compensation in the record of the meeting. The human resources committee approves salary ranges for all positions in the organization, including the salary range for senior management, based on a compensation analysis prepared by an outside consultant. The ceo determines the annual salary for senior management based on the approved salary ranges. No approval of the ceo's decision is required unless it goes outside the approved salary range.”

“The organization makes its governing documents (articles of incorporation and by-laws), its conflict of interest policy and financial statements available upon request. The organization will mail copies upon request or provide copies to those who come to the administrative offices during normal business hours.”

“The organization did not change either its oversight process or selection process during the tax year.”