Rocky Hill Country Day School

“A copy of the form 990 was reviewed by the business manager of the school. A complete copy was provided electronically to the audit and finance committee, as well as all members of the governing body, prior to filing with the irs.”

“The school consistently monitors and enforces compliance with its conflict of interest policy. Any employee, trustee, alumnus, alumnae, or parent of a current student, who has a direct or indirect financial interest is an interested person. An interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the board of trustees. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the board meeting while the determination of a conflict of interest is discussed and voted upon. The remaining trustees shall decide if a conflict of interest exists. The minutes of the board and all committees with board delegated powers shall contain the names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the board's or committee's decision as to whether a conflict of interest in fact existed. Each trustee and senior member of administration shall annually sign a statement which affirms such person has received a copy of the conflicts of interest policy, has read and understands the policy, has agreed to comply with the policy, and understands the school is charitable and in order to maintain its federal tax exemption must engage primarily in activities which accomplish one or more of its tax-exempt purposes.”

“The board of trustees reviews and determines compensation of the head of school. Market analysis is performed using salary levels of member schools part of the new york state association of independent schools. The decisions are documented in the board minutes for records. This process is reviewed every year and was last conducted in 2024.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The school also makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The organization has a finance & audit committee that is responsible for the oversight of the financial statement audit and the selection of an independent accounting firm. The process has not changed from the prior year.”