Phillips Brooks House Association Inc

“As per the bylaws of the phillips brooks house association, inc effective november 3, 2010, there shall be three ex officio harvard representatives who serve as members of the board. These members shall be appointed in consultation with, and upon approval of, the dean of harvard college or his/her designee.”

“As per the bylaws of the phillips brooks house association, inc effective november 3, 2010, members of the organizations cabinet may suspend, alter, amend, or replace in whole or at least in part, by a vote of two-thirds (2/3) of the total cabinet votes present, the organizations bylaws. Also, cabinet may remove or suspend an elected board of trustee,with or without cause, by a two-thirds (2/3) majority vote of members of the cabinet entitled to elect trustees.”

“The form 990 is reviewed by the executive director, treasurer and president of the organization. It is also distributed to the board of directors prior to being filed with the irs.”

“Board members, officers, and staff are required to disclose conflicts annually at the beginning of february. Potential conflicts are reviewed and signed off on as part of the on boarding process for all new board members and staff and then reviewed and enforced as needed by the executive committee if additional conflicts come up during their employment/board term with pbha. The organization currently does not have a whistleblower policy, however due to the fact that the employees are actually employed by harvard, they are bound by the whistleblower policy of harvard.”

“The organization would have to follow harvard's guidelines. The position is posted on harvard's website. The organization has to obtain permission from the human resources department at harvard to post a position. Harvard determines the range at which any individual is paid. The board is responsible for hiring and determining the pay rate based on the range set by harvard. All decisions regarding compensation are documented in writing.”

“The organization will make its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“All employees are employees of harvard university, common paymaster (president and fellows of harvard college). Harvard university files all required employment tax returns under its ein.”

“Prior year government grant funds refunded to grantee -29,931.”

“The organization issued a refund during the fiscal year ending january 31, 2025 in the amount of $29,931 to the city of boston, economic development and industrial corporation (edic) for unspent grant funds on grant monies received in fiscal year ending january 31, 2024.”