Melrose Alliance Against Violence Inc

“The tax return is reviewed by the finance committee before it is filed.”

“Disclosing potential conflicts of interest: you must disclose to the best of your knowledge all potential conflicts of interest as soon as you become aware of them and always before any actions involving the potential conflict are taken. Submit a signed, written statement disclosing all the material facts to the executive board. Procedures for addressing a conflict of interest: when a matter involving a conflict of interest comes before the board, the board may seek information from the director, officer, employee or volunteer with the conflict prior to beginning deliberation and reaching a decision on the matter. However, a conflicted person shall not be present during the discussion or vote on the matter and must not attempt to influence improperly the deliberation or vote. Additional procedures for addressing related party transactions 1. Maav may not enter into a related party transaction unless, after good faith disclosure of the material facts by the director, officer, employee or volunteer, the board or a committee authorized by the board determines that the transaction is fair, reasonable and in maav's best interest at the time of such determination. 2. If the related party has a substantial financial interest, the board or authorized committee shall: a. Prior to entering into the transaction, consider alternative transactions to the extent available; b. Approve the transaction by a vote of not less than a majority of the directors present at the meeting; and, c. Contemporaneously document in writing the basis for its approval, including its consideration of any alternative transactions.”

“The executive director under goes an annual review with board of directors. All other employees engage in an annual review with their direct supervisor. Any pay increases are approved by the board of directors. You must file an annual disclosure statement in the form attached to this policy. If you are a director, you must also file this statement prior to your initial election. Submit the form to the chair of the executive board. When a matter involving a conflict of interest comes before the board, the board may seek information from the director, officer, employee or volunteer with the conflict prior to beginning deliberation and reaching a decision on the matter. However, a conflicted person shall not be present during the discussion or vote on the matter and must not attempt to influence improperly the deliberation or vote. Additional procedures for addressing related party transactions 1. Maav may not enter into a related party transaction unless, after good faith disclosure of the material facts by the director, officer, employee or volunteer, the board or a committee authorized by the board determines that the transaction is fair, reasonable and in maav's best interest at the time of such determination. 2. If the related party has a substantial financial interest, the board or authorized committee shall: a. Prior to entering into the transaction, consider alternative transactions to the extent available; b. Approve the transaction by a vote of not less than a majority of the directors present at the meeting; and, c. Contemporaneously document in writing the basis for its approval, including its consideration of any alternative transactions.”

“The organization makes its form 990 and form 1023 available for public inspection as required under section 6104 of the internal revenue code upon request; guidestar.org; mass. Attorney general website -http://www.charities.ago.state.ma.us/charities/ and other similar types of websites.”

“The organization governing documents, conflict of interest policy and financial statements are available for inspection upon request and also on the website of the massachusetts division of public charities.”

“The organization is changing its year end from 12/31 to 6/30. For the short period 1/1/24 through 6/30/24, there is no calendar year that ends with or within the short year. Compensation for the year ended 12/31/23 was reported on the organization's form 990 for the previous year.”