Association for Academic Surgery

“The governing body of the association shall be called the executive council. The executive council shall consist of the elected officers of the association, the counselors, the three most recent past presidents, the deputy treasurer, the international career development course director, the representatives, and the chairs of all standing committees. Senior members may serve on the executive council only in the capacity of past president or if completing a term of office for which election or appointment occurred as an active member. Senior members serving as the historian or chair of the senior member council may attend the executive council meetings, but are non-voting members. Otherwise, only active members may hold positions on the executive council. All executive council members shall have voting privileges. The executive council will meet annually prior to the annual meeting of the association for consideration of matters and policy to be presented to the association. A quorum of the executive council shall consist of at least five of its voting members plus either the president or president-elect. The executive committee may meet at interim times from the regularly scheduled executive council meetings at the discretion of the president. All business brought before the executive committee shall be shared with the full executive council at the next regularly scheduled council meeting.”

“There are no committees than can act on behalf of the governing body.”

“The 990 is prepared by an independent public accounting firm. It is then reviewed by the accounting manager, the executive director, and by the treasurer before being filed.”

“Officers are required to update and sign conflict of interest forms periodically. The executive committee is responsible for the monitoring of conflicts of interest. The executive committee makes routine inquiries to the members of the board of changes in conflicts of interest. Board reviews any conflicts presented by interested parties. The chairperson appoints a disinterested person or committee to investigate the transaction in question and report findings to the board. Alternatives to the proposed transaction are identified and compared to the proposed transaction. The board votes on the most beneficial option for the organization. If the board has reason to believe an interested person has failed to disclose the potential conflict, the board will investigate further and if necessary, take appropriate disciplinary and corrective action.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”