Associated Kyoto Program Inc.

“Review of form 990 - the draft form 990 is presented to the complete board of directors for feedback to the fiscal agent institution for any concerns. The final version is presented to all board members prior to the filing deadline.”

“Monitoring and enforcement of conflict policy - an extensive questionnaire is sent annually to all current officers, directors, and key employees (along with former for the past five years) inquiring as to any potential areas of conflict. Theis questionnaire is returned to the fiscal agent for review with the board chair. If a response is not received, the questionnaire is sent a second time. Each individual is required to disclose any personal interest which s/he may have in any matter pending before the program and shall refrain from participation in any decision on such matter. Any member of the board, any subcommittee, or staff member who is also an officer, board member, committee member, or staff member of a client organization or vendor of the program shall identify his or her affiliation with such agency or agencies. Further, in connection with any committee or board action specifically directed to that agency, s/he shall not participate in the decision affecting that agency, and the decision must be made and/or ratified by the full board. Any member of the board, any subcommittee, staff, and certain consultants shall refrain from obtaining any lists of clients for personal or private solicitation purposes at any time during the term of their affiliation. The members must also certify that they are not currently, nor at any time during the past year, (1) a participant, directly or indirectly, in any arrangement, agreement, investment, or other activity with any vendor, supplier, or other party doing business with the program which has resulted or could result in personal benefit to the board member, nor (2) a recipient, directly or indirectly, of any salary payments or loans or gifts of any kind or any free service or discounts or other fees from or on behalf of any person or organization engaged in any transaction with the program.”

“Compensation review and approval - the executive committee of the board determines compensation of the paid employees of the program. It is presented to the full board for approval.”

“Availability of documents - all governing documents, conflict of interest policies, financial statements, and form 990 for the program are available to the public upon request. The program's form 990 and audited financial statements are available on the website of the massachusetts attorney general.”

“The program requests information on compensation paid by related organizations. If a response is not received, the request is made a second time. If the program was unable to obtain related organization compensation information, column (e) is left blank.”

“The associated kyoto program is sponsored by a consortium of american colleges and universities in cooperation with doshisha university in kyoto, japan. The program conducts a two-semester study-abroad program at doshisha university for undergraduate students of american colleges and universities. Students study the japanese language intensively and are provided a rigorous academic program that helps them live, experience, and know more about japan and japanese culture.”

“All wages paid to employees of the program are disclosed via the related organizations (colleges and universities) with which these employees are affiliated. Therefore, the program does not file form w-3. The colleges and universities from which employees receive forms w-2 have filed all required federal employment tax returns. The remaining employees are paid in japan.”