Nashua Valley Council Trust Fund #230

“The executive board of heart of new england council, boy scouts of america, (the council) shall be the governing body of the corporation and shall manage its affairs. The executive board shall be the local reviewing authority with respect to matters within the scouting movement which arise in the territory of the corporation. There shall be an exectuive committee consisting of the persons and having the powers specified below. The executive committee shall be composed of those persons who are the officers of the corporation, including the scout executive (who shall have no vote), and may include others appointed by the president. The executive committee of the executive board shall have and may exercise all the necessary powers of the exectuive board in the management of the corporation during the intervals between the meetings of the executive board, but in no event shall the executive committee act contrary to action therefore taken by the executive board. Minutes shall be kept of all executive committee actions and reported. At the ensuing meeting of the executive board for its approval. Meetings of the executive committee may be called at any time by the president and shall be called by the president within 30 days upon the request of three or more members of the executive committee. It shall be the general practices of the executive committee to meet in those months in which the executive board does not meet. All meetings of the executive committee shall be held on at least 3 days written notice by fax or electronic mail. A majority of the voting members of the executive committee shall constitute a quorum.”

“On the board there are two members at large who are related as father and son.”

“The executive board of heart of new england boy scouts of america, inc. (the council), having established and created the nashua valley council trust fund, (the fund), shall be its governing body. The council has the power to appoint and discharge the trustee as it deems appropiate and, subject to the provisions of the charter, bylaws, and rules and regulations of the boy scouts of america, gives broad powers to the trustees, as enumerated in the agreement of trust, to the adminster of the fund.”

“Active members may elect the members of the governing body.”

“Active members of the council may elect members-at-large, regular members of the executive board, and officers of the council other than the scout executive.”

“The organization and its governing board were provided with a draft of the form 990 for their review before it was filed.”

“At least once a year, the trust follows the policy of the council which is to distribute a conflict of interest certification and disclosure forms to its officers, directors and professional employees. The covered persons are required to complete and sign the certification and disclosure form, which is retained in the council files. The certification and disclosure forms are reviewed no less than annually by the scout executive and treasurer. Additionally, the council complies and maintains a list of potentially conflicted entities and individuals. Proposed transactions are then matched agaisnt the list as a means of identifying possible conflicts. The scout executive is ultimately responsible for maintaining the list and screening for possible conflicts of interest.”

“The heart of new england council makes all documents available for review at the council service center during normal business hours, between 8:30 am - 4:30 pm, monday through friday by appointment.”

“No change from prior year.”