Willits Hallowell Center Inc.

“Members of the organization - willits hallowell center inc. And the trustees of mount holyoke college are affiliated organizations that have the same board of trustees. Five trustees known as alumnae trustees, shall be elected by the alumnae in accordance with the by-laws of the alumnae association. One alumna trustee shall be elected each year to serve for a period of five years. In addition, the president of the alumnae association shall serve as a sixth alumna trustee during her term of office. The election of trustees, other than alumnae trustees, may be held at any regular or special meeting provided that written notice of such election, including the names of nominees, has been made at least three days prior to the meeting. Nominations shall be made by the nominating and governance committee.”

“Review of form 990 - annual review of the organization's form 990 is delegated to the audit committee. The nominating and governance committee is responsible for reviewing the sections of the form 990 that pertain to compensation and reporting back to the audit committee. This process permits the group of trustees (the audit committee) who are most knowledgeable to review the document on behalf of the entire board. The audit committee reports any findings to the board of trustees and the complete copy of the form 990 is provided to each trustee prior to filing.”

“Monitoring and enforcement of conflict policy - the organization requires each member of the board of trustees to electronically transmit a conflict of interest disclosure form annually via the college's secured website. In addition, non-trustee committee members, officers, and employees with key responsibilities are asked to electronically submit conflict of interest disclosure forms annually. The office of the president ensures that the completed forms are returned by all trustees and the treasurer's office ensures that the completed forms are returned by all non-trustee committee members, officers and employees with key responsibilities. The treasurer's office collects and records the submitted data from the secured website. The information on the submitted forms is summarized by the treasurer who provides a copy of the summary to the audit committee annually. The audit committee reviews the information disclosed and advises the president and the chair of the board as to potential conflicts. The audit committee may, at its discretion, delegate this annual review to the chair of the committee. By signing the annual conflict of interest disclosure form, each individual agrees to answer any questions that board members may have about potential conflicts.”

“Compensation review and approval - willits hallowell center inc. And the trustees of mount holyoke college are affiliated organizations and the president, treasurer, and clerk are the same for both organizations. As indicated in part vii, these officers are paid by the trustees of mount holyoke college. Annually, the human resources department assembles comparative salary data for all senior/executive positions including the president, treasurer, and clerk. This process was last undertaken in may 2018 for each of the positions mentioned above. Salary data for these executive positions is compiled from the administrators in higher education salaries survey conducted annually by the college and university professional association for human resources (cupa-hr) and assembled and analyzed using several views (25th and 75th percentiles, median, and mean) for salary data from all private independent institutions having a similar endowment value and falling within a comparable budget quartile as that of mount holyoke college. In addition, mount holyoke college participates in a survey on executive total compensation, which is conducted annually by a third party compensation consultant (currently conducted by sullivan, cotter & associates). Twenty-seven of the college's peer institutions also participate in this survey. Salary data from this survey is analyzed in a similar fashion to the cupa-hr data. This salary data, along with salaries of current mount holyoke college incumbents, is assembled and shared with the chair of the board of trustees and with the chair of the nominating and governance committee. The data is then presented to the full nominating and governance committee for discussion and decision on what salary adjustments, if any, will be made. The chair of the board of trustees is responsible for the oversight of the review of performance of the president. The president is responsible for oversight of performance management for the treasurer and clerk. With regard to the president's compensation, in addition to comparative peer salary data, the human resources department also assembles a summary report of presidential "total" salary. This report is also reviewed by and discussed with the nominating and governance committee and is discussed with the entire board in their executive session. The process for determining the compensation of the college's officers meets the three requirements of the rebuttable presumption standard. The compensation arrangements are approved in advance by the organization's nominating and governance committee. The committee is appointed by the board of trustees for the purpose of assisting the board in fulfilling its responsibility to the college and the community to ensure the compensation is in accordance with the college's policies. As mentioned, prior to making any compensation decisions, the nominating and governance committee obtains and relies upon appropriate data as to comparability. The committee utilizes compensation surveys that include comparable institutions to set compensation levels. Finally, the nominating and governance committee adequately and timely documents the basis for setting compensation concurrently with the making of the determination.”

“Availability of documents - because the organization has the same board of trustees as mount holyoke college and the organization's annual activity is included in the audited financial statements of mount holyoke college, the organization's conflict of interest policy and financial statements are available to the public via the mount holyoke college website. The organization's governing documents are available upon request.”

“Mount holyoke college is affiliated with willits hallowell center inc. And pays salaries and benefits to the employees of willits hallowell center inc. The organization does not have employees and therefore does not issue forms w-2. While salaries and benefits are not paid directly by the organization, they are charged to willits hallowell center inc. And are reflected in expenses in part i, line 15 and in part ix of this return.”

“Mount holyoke college subsidy 60,286.”