American Orchid Society Inc. Botanical Museum of Harvard Univ

“Membership in the society is open to any person who submits a membership application and timely payment of any required dues at the rate established by the board of trustees for any class of membership. Classes of membership shall have rights and privileges as determined by the board.”

“At each annual meeting of the members, replacement of the officers and trustees at large whose terms have expired shall be elected together with such additional new trustees as may be required to fill any other vacancies on the board. The results of the vote will be announced at the meeting and the trustees at large and officers so elected will take office immediately following close of the meeting. Nomination procedures nominations for trustees at large and officers shall be open to the members for a period of time in advance of each annual meeting. Persons may be self-nominated or proposed by other members of the board or nominating committee. For each annual meeting of the members, the board, with the assistance of the governance committee, shall decide how many candidates are needed for each election and so notify the nominating committee. The nominating committee will be responsible for screening nominees and preparing a list of candidates for the ballot, using criteria and a screening policy approved by the board, and developed with the assistance of the governance committee. The list of candidates shall include at least as many names as will produce the number of trustees at large and officers as the board has determined to be appropriate. The candidates selected by the nominating committee shall be presented to the members on a secure ballot sent electronically to all members in good standing, no less than 30 days in advance of the annual meeting of the members. The secretary shall present such nominations to the president and members so those who have yet to vote may at that time vote. The votes will be added to the electronic tabulations and presented to the members as their new officers and trustees.”

“The president, chief operating officer, the director of finance and administration and the finance and audit committees are provided a copy of the return to review. A copyof the final 990 is provided to the board of trustees for approval prior to filing electronically.”

“Any member of the board of trustees, member of a commitee, member with board-delegated powers, and employees of the american orchid society is covered by the conflicts of interest policy. Conflicts must be fully disclosed to the president of the board of trustees and the organization's chief operating officer. Person with a conflict shall in no event participate in the approval of a transaction, arrangement or agreement in which he or she has a conflict.”

“Approved by the board of trustees.”

“The executive committee recommends salaries of employees and the board of trustees approves their recommendations.”

“The organization makes its governing documents, conflicts of interest statement, and financial statements available to the public upon request.”

“In kind contributions 37,715 change in pv of beneficial interest 37,004 contributed office space -25,479 release from restrictions -145,954 total -96,714”