Allen-Chase Foundation DBA Eaglebrook School

“Subject to the direction or approval of the board of trustees, and except as limited by law, the executive committee shall have the powers of the board of trustees in the intervals between board of trustees' meetings. In general, the committee may act, on behalf of the board of trustees, upon all matters except those which, in the opinion of the committee, should await the next meeting of the board trustees. Except as expressly provided within the by-lasws, all action so taken by the committee shall be deemed the action of the board of trustees. At each meeting of the board of trustees, the committee shall report action taken by it since the previous board of trustees meeting.”

“Jon and julie murchinson are voting members of the board who are married. Julie murchinson was an outgoing trustee in october 2022. Additionally, paul and mark watson are voting members of the board who are married.”

“The organization amended its bylaws during the tax year to increase the maximum number of regular trustees from 24 to 25.”

“Upon its completion, the form 990 is reviewed in detail by management. Once approved by management, the form 990 is provided to the audit committee of the board of trustees for its review and approval. Upon approval by the audit committee, the form 990 is provided to the board of trustee prior to filing. In order to preserve the privacy of its donor base, the form 990 distributed to the board of trustees excludes schedule b.”

“Each director, principal officer and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person: a. Has received a copy of the conflicts of interest policy; b. Has read and understands the policy; c. Has agreed to comply with the policy; and d. Understands the organization is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.”

“The compensation committee determines compensation for the head of school and other officers by compiling and reviewing comparable data for similar duties from peer institutions. This process was last undertaken in november, 2022.”

“The school makes its governing documents, conflict of interest policies and financial statements available for public inspection upon request at its administrative offices in deerfield, ma.”

“In may 2023 the school purchased approximately 119 acres of land of which 114.05 are subject to an agricultural preservation restriction (apr) by the commonwealth of massachusetts. The apr is in perpetuity and allows only agricultural and woodland activities on the property. The apr was granted in 1995. Part of the apr includes an option to purchase at agricultural value (opav) by the massachusetts department of agricultural resources (mdar). The option is considered a restriction that runs with the land and is binding on the property.”

“The organization did not change its oversight process or selection process during the tax year.”