Sophias Hearth Family Center

“Line 11a explanation - the draft of the organization's 990 tax return is reviewed by the organization's finance committee prior to review by the full board. The draft document is distributed to each finance committee and board member a minimum of seven days prior to the board meeting in which the draft document will be reviewed for approval. Necessary revisions indicated by the board will be reviewed after correction and prior to final signatures and submittal to the irs.”

“Each director, prior to taking his position on the board, and all present directors shall submit in writing to the chairman of the board a list of all businesses or other organizations of which he is an officer, director, trustee, member, owner (either as sole proprietor or partner), shareholder, employee or agent, with which the corporation has, or might reasonably in the future enter into a relationship or a transaction in which the director would have conflicting interests. The chairman of the board shall become familiar with the statements of all directors in order to guide his conduct should a conflict arise. At such time as any matter comes before the board in such a way as to give rise to a conflict of interest, the affected director shall make known the potential conflict, whether disclosed by his written statement or not, and after answering any questions that might be asked of him, shall withdraw from the meeting for so long as the matter shall continue under discussion. Should the matter be brought to a vote, neither the affected director nor any other director with a pecuniary benefit transaction with the corporation shall vote on it. The board will comply with all requirements of new hampshire law where conflicts of interest are involved. The new hampshire requirements are incorporated into and made a part of this policy statement. Where the transaction involving a board member, trustee or officer exceeds five hundred ($500) but is less than five thousand ($5,000) in a fiscal year, a two-thirds vote of the disinterested directors is required. Where the transaction exceeds five thousand dollars ($5,000) in a fiscal year, then a two-thirds vote of the disinterested directors and publication in the required newspaper is required. The minutes of the meeting shall reflect that a disclosure was made, the abstention from voting, and the actual vote itself. Every new member of the board will be advised of this policy upon entering the duties of his or her office, and shall sign a statement acknowledging understanding of and agreement to this policy.”

“The compensation for the director and and the childcare program director is based on a comparison of comparable positions in similar sized non-profits in the monadnock region. Compensation is reviewed on an annual basis. Comparison is also made in terms of organizations with similar missions to that of sophia's hearth family center. Compensation is also determined on the basis of budgetary constraints.”

“Copies of sophia's hearth family center's governing documents, conflict of interest policy and financial statements are available to the public. Copies may be obtained by requesting them in person at 700 court street, keene, nh”