Alliance for Clinical Trials in Oncology

“The board retains the services of an independent cpa firm to prepare the organization's form 990. The form 990 is reviewed by the audit committee and the corporate officers prior to filing with a reasonable amount of time to review and provide any questions or observations directly to the organization. The governing body is given an opportunity to review the return and provide any questions or observations directly to the organization's management prior to filing.”

“The organization has a conflict of interest policy applicable to officers, trustees, employees, and independent contractors. Any individual involved in a decision-making process has an obligation to disclose any conflicting or potentially conflicting personal, professional or business interest he or she may have, directly or indirectly, to the compliance officer. Unless such interest has first been disclosed to the other participants in the decision-making body, no trustee shall vote on any matter in which he or she has an interest. In some cases, recusal from voting on a matter and limiting the individual's participation only to providing factual information benefiting the group discussion may be necessary. Officers, trustees and key employees are required to complete a conflict of interest disclosure statement as a precursor to their service to the organization and complete a conflict of interest disclosure statement on an annual basis. Potential conflicts are logged with and monitored by the secretary of the board.”

“The board of trustees uses various comparability data from independent consultants as well as other market surveys to set guidelines for determining the compensation of the executive officer, chief financial officer, and the director of clinical trials operations. These guidelines include a review of the market by looking at salaries of comparable positions as well as a merit and bonus program based on performance. Compensation decisions are made by persons who are independent of the employees for whom the compensation is being determined. The compensation is approved by the board and contemporaneous documentation of the decisions is maintained by the organization. Compensation review is performed on an annual basis and was last conducted in 2023.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The organization contracted with a professional employer organization (peo) for services, including but not limited to, payroll, timekeeping, employee benefits, hr administration and workforce regulatory compliance needs. As the employer of record for tax purposes, forms w-2 and w-3 are issued by the peo and filed under the peo's federal ein. In this co-employment arrangement, the organization is the common law employer and, accordingly, compensation is reported on form 990, part vii, section a and part ix, lines 5-10.”

“The organization has a committee that assumes responsibility for the audit of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”