Civic Intelligence

Portland Public Library

990 • Fiscal year 2018 • EIN 01-6000802

Jul 01, 2017 to Jun 30, 2018 • Filed on May 13, 2019

Organization Profilewww.portlandlibrary.com
5 Monument SquarePortland, ME 04101

(207) 871-1700

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

36th percentile

0.10x

Higher debt load relative to assets than 36% of similar nonprofits.

2018 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2018

Liabilities / Revenue

49th percentile

0.22x

Higher debt load relative to revenue than 49% of similar nonprofits.

2018 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2018

Net Margin

33rd percentile

-0.4%

Higher net margin than 33% of similar nonprofits.

2018 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2018

Top Officer Pay

27th percentile

$115,072

Higher top officer pay than 27% of similar nonprofits.

Top officer pay equals 2.2% of source-year revenue.

2018 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2018

Asset Growth

56th percentile

3.3%

Faster asset growth than 56% of similar nonprofits.

2018 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2017 to 2018

Revenue Growth

38th percentile

0.5%

Faster revenue growth than 38% of similar nonprofits.

2018 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2017 to 2018

Balance Sheet
Liabilities / Assets36th percentile

Assets

Up

$11,552,706

Up $365,157 (+3.3%) from 2017

Net Assets

Up

$10,395,404

Up $258,162 (+2.5%) from 2017

Liabilities

Up

$1,157,302

Up $106,995 (+10%) from 2017

Revenue And Expenses
Liabilities / Revenue49th percentileNet Margin33rd percentile

Revenue

Up

$5,222,483

Up $27,600 (+0.5%) from 2017

Expenses

Up

$5,243,769

Up $144,056 (+2.8%) from 2017

Net Income

Down

-$21,286

Down $116,456 (-122%) from 2017

Historical Trend

Balance Sheet Trend

Asset Growth56th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$20M$15M$10M$5.0M$0Assets 2010: $8,911,289Liabilities 2010: $586,230Net Assets 2010: $8,325,0592010Assets 2011: $9,278,553Liabilities 2011: $421,679Net Assets 2011: $8,856,8742011Assets 2012: $9,166,924Liabilities 2012: $355,684Net Assets 2012: $8,811,2402012Assets 2013: $9,031,989Liabilities 2013: $308,366Net Assets 2013: $8,723,6232013Assets 2014: $11,283,617Liabilities 2014: $1,594,781Net Assets 2014: $9,688,8362014Assets 2015: $11,074,282Liabilities 2015: $1,147,432Net Assets 2015: $9,926,8502015Assets 2016: $10,711,030Liabilities 2016: $1,107,179Net Assets 2016: $9,603,8512016Assets 2017: $11,187,549Liabilities 2017: $1,050,307Net Assets 2017: $10,137,2422017Assets 2018: $11,552,706Liabilities 2018: $1,157,302Net Assets 2018: $10,395,4042018Assets 2019: $11,906,506Liabilities 2019: $1,109,655Net Assets 2019: $10,796,8512019Assets 2020: $11,834,280Liabilities 2020: $1,174,792Net Assets 2020: $10,659,4882020Assets 2021: $13,402,592Liabilities 2021: $1,124,317Net Assets 2021: $12,278,2752021Assets 2022: $16,295,228Liabilities 2022: $1,115,444Net Assets 2022: $15,179,7842022Assets 2023: $15,145,105Liabilities 2023: $1,059,744Net Assets 2023: $14,085,3612023Assets 2024: $15,785,621Liabilities 2024: $1,086,717Net Assets 2024: $14,698,9042024Assets 2025: $17,349,348Liabilities 2025: $1,050,830Net Assets 2025: $16,298,5182025

Highlighted filing

2018

Assets$11,552,706
Liabilities$1,157,302
Net Assets$10,395,404
Open 2018 Filing

Operations Trend

Revenue Growth38th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$10M$5.0M$0-$5.0MExpenses 2010: $3,688,3202010Expenses 2011: $4,189,2832011Expenses 2012: $4,206,5502012Revenue 2013: $4,377,052Expenses 2013: $4,558,416Net Income 2013: -$181,3642013Revenue 2014: $5,474,113Expenses 2014: $4,804,902Net Income 2014: $669,2112014Revenue 2015: $5,703,322Expenses 2015: $4,984,408Net Income 2015: $718,9142015Revenue 2016: $4,738,156Expenses 2016: $5,065,213Net Income 2016: -$327,0572016Revenue 2017: $5,194,883Expenses 2017: $5,099,713Net Income 2017: $95,1702017Revenue 2018: $5,222,483Expenses 2018: $5,243,769Net Income 2018: -$21,2862018Revenue 2019: $5,532,475Expenses 2019: $5,389,873Net Income 2019: $142,6022019Revenue 2020: $5,097,147Expenses 2020: $5,318,813Net Income 2020: -$221,6662020Revenue 2021: $4,936,647Expenses 2021: $4,853,892Net Income 2021: $82,7552021Revenue 2022: $9,283,612Expenses 2022: $5,297,929Net Income 2022: $3,985,6832022Revenue 2023: $5,956,660Expenses 2023: $5,625,807Net Income 2023: $330,8532023Revenue 2024: $5,833,722Expenses 2024: $6,096,079Net Income 2024: -$262,3572024Revenue 2025: $7,452,972Expenses 2025: $6,363,878Net Income 2025: $1,089,0942025

Highlighted filing

2018

Revenue$5,222,483
Expenses$5,243,769
Net Income-$21,286
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
May 13, 2019
Return Version
2017v2.3
Gross Receipts
$6,350,904
Mission and Program Overview

Mission

The Library's mission is to build a city of readers by providing resources and experiences that inspire imagination, curiosity, awareness, and learning.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$6,332,564$6,577,891▲ $245,327
Land, Buildings, and Equipment, Net$3,955,123$4,150,854▲ $195,731
Savings and Temporary Cash Investments$365,257$299,915▼ $65,342
Prepaid Expenses and Deferred Charges$88,357$125,218▲ $36,861
Accounts Receivable$39,161$37,189▼ $1,972
Pledges and Grants Receivable$80,043$25,371▼ $54,672
Total Assets$11,187,549$11,552,706▲ $365,157
Other Assets Total$327,044$336,268▲ $9,224
Liabilities
Mortgage Notes Payable Secured by Investment Property$775,198$777,248▲ $2,050
Accounts Payable and Accrued Expenses$275,109$380,054▲ $104,945
Total Liabilities$1,050,307$1,157,302▲ $106,995
Net Assets / Fund Balance
Unrestricted Net Assets$4,244,105$4,452,617▲ $208,512
Permanently Rstr Net Assets$3,640,322$3,650,546▲ $10,224
Temporarily Rstr Net Assets$2,252,815$2,292,241▲ $39,426
Total Net Assets Fund Balance$10,137,242$10,395,404▲ $258,162
Total Liabilities and Net Assets / Fund Balance$11,187,549$11,552,706▲ $365,157

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,762,652$1,034,104$4,796,756
Other Land Buildings$225,702$1,220,393$1,446,095
Land$162,500-$162,500

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$5,821,323$12,242▲ $443,742$212,950$6,064,357
2016$5,428,230$2,094▲ $602,747$211,748$5,821,323
2015$5,557,564$39,934▲ $101,068$270,336$5,428,230
2014$5,534,896$213,809▼ $8,463$182,678$5,557,564
2013$5,163,276$101,562▲ $445,574$175,516$5,534,896
Compensation and Service Providers
Top Officer Pay27th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Sarah CampbellExecutive DirectorFT$97,614$17,458$115,072
George CooperDirector of FinanceFT$77,376$16,852$94,228

Board Members and Trustees

NameTitle
Randy CreswellPresident
Andrew WallaceTrustee
Beth BordowitzTrustee
Charles MillerTrustee
Dana BaldwinTrustee
David BrenermanTrustee
Elizabeth LimerickTrustee
Erica JohansonTrustee
James PierceTrustee
Jeanne CrockerTrustee
Julie FinnTrustee
Nate StevensTrustee
Roz SiegelTrustee
Peter Richardson1st VP
James Hettenbach2nd VP
Anne DaltonSecretary
Peter VentreTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$4,902,172
Program Service Revenue
$117,253
Investment Income
$176,841
Other Revenue
$26,217
All Other Contributions
$514,475
Change in Net Assets
$-21,286

Audited Revenue Reconciliation

Revenue per Audited Statements
$5,222,483
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$1,493,448
Total Revenue per Audited Statements
$6,715,931
Total Revenue per Form 990
$5,222,483
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$3,569,196
Other Expenses$1,674,573
Total Fundraising Expense$172,909
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Comp Disqual Persons$2,221,262$279,343$93,621$2,594,226
Other Employee Benefits$422,705$89,638$7,530$519,873
All Other Expenses$320,288$70,439$7,000$397,727
Pension Plan Contributions$206,146$30,672$6,676$243,494
Depreciation Depletion$168,516$35,477$8,869$212,862
Current Officers, Directors, Trustees, and Key Employees-$200,476$11,127$211,603
Occupancy$161,893$34,083$8,521$204,497
Information Technology$146,771$29,540$6,841$183,152
Fees for Services Other$42,460$26,459$14,321$83,240
Other Expenses$74,221$31,425$2,701$74,221
Insurance$32,523$6,546$1,516$40,585
Interest$28,254--$28,254
Travel$1,004--$1,004
Total Functional Expenses$4,219,964$850,896$172,909$5,243,769

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$6,457,769
Expenses per Audited Statements$5,243,769
Total Expenses per Form 990$5,243,769
Expenses Not Reported on Form 990$1,214,000
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, line 11B

“Line 11a explanation - The prepared Form 990 is reviewed by the Finance Committee and provided to the Board of Trustees prior to filing.”

Form 990, Part VI, Section B, line 12C

“Prior to taking a position on the Board of Trustees, each Trustee must submit to the President of the Board of Trustees a list of all businesses and other organizations of which he or she is an officer, trustee, member, owner (either as a sole proprietor or a partner), a shareholder, employee or agent with which the Library has, or might be expected to have, a relationship or a transaction in which the Trustee might have a conflicting interest. A written disclosure statement is resubmitted by each Trustee on an annual basis. The President of the Board and the Board of Trustees reviews the statements of all Trustees in order to guide the conduct of the Board of Trustees should such a conflict arise.”

Form 990, Part VI, Section B, line 15B

“Executive Compensation - The Search Committee reviewed comparability data prior to establishing the compensation of the Executive Director. Thereafter the change in compensation has been subject to the collective bargaining agreement with all other employees.”

Form 990, Part VI, Section C, line 19

“The Library's By-laws, which contain conflict of interest provisions, are available on the website. The financial statements are available upon request.”

Filing and Contact Details

Filer

Filer Name
Portland Public Library
EIN
01-6000802
Phone
2078711700
Address
5 MONUMENT SQUARE, PORTLAND, ME 04101

Signing Officer

Name
Sarah Campbell
Title
Executive Director
Phone
2078711700
Signed
2019-05-13
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Sarah Campbell
Formed
1867
Legal Domicile
Me
Voting Board Members
17
Independent Board Members
17
Employees
119
Volunteers
53

Preparer

Firm
Wipfli LLP
Address
30 Long Creek Drive, South Portland, ME 04106-2437
Preparer
Patrick Nicholas CPA
Phone
2077745701
Supplemental Narrative

Additional Explanations

Form 990, Part XI, line 9:

“Change in value of Perpetual Trust 9,224.”

Financial Statement Notes

Part III, Line 1A:

“The Library's collections consist of paintings, sculpture, antique furniture, and other objects. The Library's policy is not to capitalize these collections. Each of the items are cataloged, cared for and preserved. All proceeds resulting from the deaccessioning of objects from the collection shall be allocated for the benefit of the collections.”

Part III, Line 4:

“The Library maintains and develops a variety of resources used in the direct support of its mission of public education and meeting the information needs of southern Maine citizens. The collections include substantial print and media items as well as archival and digital collections that are lent and/or made available through the Library's website. The collections are primarily purchased through the endowment and earned income generated by the Library and number over 600,000 items.”

Part V, Line 4:

“The intended uses of the significant endowment funds are to support general operations and to build the library's collections. The Library also has endowments to support the Library's programs.”

Part XI, Line 2D - Other Adjustments:

“Change in value of perpetual trust 9,224.”

Raw XML AppendixShowing 400 of 583 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/PersonNm9Julie Finn
IRS990/Form990PartVIISectionAGrp/PersonNm10Erica Johanson
IRS990/Form990PartVIISectionAGrp/PersonNm11Elizabeth Limerick
IRS990/Form990PartVIISectionAGrp/PersonNm12Charles Miller
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IRS990/Form990PartVIISectionAGrp/PersonNm16Andrew Wallace
IRS990/Form990PartVIISectionAGrp/PersonNm17Sarah Campbell
IRS990/Form990PartVIISectionAGrp/PersonNm18George Cooper
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt180
IRS990/Form990PartVIISectionAGrp/TitleTxt0President
IRS990/Form990PartVIISectionAGrp/TitleTxt11st VP
IRS990/Form990PartVIISectionAGrp/TitleTxt22nd VP
IRS990/Form990PartVIISectionAGrp/TitleTxt3Treasurer
IRS990/Form990PartVIISectionAGrp/TitleTxt4Secretary
IRS990/Form990PartVIISectionAGrp/TitleTxt5Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt6Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt7Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt8Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt9Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt10Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt11Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt12Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt13Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt14Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt15Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt16Trustee
IRS990/Form990PartVIISectionAGrp/TitleTxt17Executive Director
IRS990/Form990PartVIISectionAGrp/TitleTxt18Director of Finance
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IRS990/InterestGrp/TotalAmt028254
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IRS990/MembersOrStockholdersInd00
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IRS990/MinutesOfCommitteesInd01
IRS990/MinutesOfGoverningBodyInd01
IRS990/MissionDesc0The Library's mission is to build a city of readers by providing resources and experiences that inspire imagination, curiosity, awareness, and learning.
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IRS990/NetRentalIncomeOrLossGrp/TotalRevenueColumnAmt026217
IRS990/NetUnrelatedBusTxblIncmAmt022821
IRS990/NetUnrlzdGainsLossesInvstAmt0270224
IRS990/NondeductibleContributionsInd00
IRS990/OccupancyGrp/FundraisingAmt08521
IRS990/OccupancyGrp/ManagementAndGeneralAmt034083
IRS990/OccupancyGrp/ProgramServicesAmt0161893
IRS990/OccupancyGrp/TotalAmt0204497
IRS990/OfficerMailingAddressInd00
IRS990/OperateHospitalInd00
IRS990/Organization501c3Ind0X
IRS990/OrganizationFollowsSFAS117Ind0X
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IRS990/OtherAssetsTotalGrp/EOYAmt0336268
IRS990/OtherChangesInNetAssetsAmt09224
IRS990/OtherEmployeeBenefitsGrp/FundraisingAmt07530
IRS990/OtherEmployeeBenefitsGrp/ManagementAndGeneralAmt089638
IRS990/OtherEmployeeBenefitsGrp/ProgramServicesAmt0422705
IRS990/OtherEmployeeBenefitsGrp/TotalAmt0519873
IRS990/OtherExpensesGrp/Desc0Books
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IRS990/OtherExpensesGrp/Desc2Supplies
IRS990/OtherExpensesGrp/Desc3Cleaning Contracts/Supp
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IRS990/OtherExpensesGrp/FundraisingAmt12701
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt016798
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt131425
IRS990/OtherExpensesGrp/ProgramServicesAmt0254619
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IRS990/OtherExpensesGrp/ProgramServicesAmt259351
IRS990/OtherExpensesGrp/ProgramServicesAmt374221
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IRS990/OtherExpensesGrp/TotalAmt1100935
IRS990/OtherExpensesGrp/TotalAmt293477
IRS990/OtherExpensesGrp/TotalAmt374221
IRS990/PartialLiquidationInd00
IRS990/PayPremiumsPrsnlBnftCntrctInd00
IRS990/PensionPlanContributionsGrp/FundraisingAmt06676
IRS990/PensionPlanContributionsGrp/ManagementAndGeneralAmt030672
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IRS990/PensionPlanContributionsGrp/TotalAmt0243494
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$11,552,706
Liabilities
$1,157,302
Net assets
$10,395,404
Revenue
$5,222,483
Expenses
$5,243,769
Net income
-$21,286
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Facts available. Structured filing facts are available, but richer extracted sections are limited.$17.3$1.05$16.3$7.45$6.36$1.09
2024Detailed filing. Detailed filing data is available for this year.$15.8$1.09$14.7$5.83$6.10$0.26
2023Detailed filing. Detailed filing data is available for this year.$15.1$1.06$14.1$5.96$5.63$0.33
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$16.3$1.12$15.2$9.28$5.30$3.99
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$13.4$1.12$12.3$4.94$4.85$0.08
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$11.8$1.17$10.7$5.10$5.32$0.22
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$11.9$1.11$10.8$5.53$5.39$0.14
2018Detailed filing. Detailed filing data is available for this year.$11.6$1.16$10.4$5.22$5.24$0.02
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$11.2$1.05$10.1$5.19$5.10$0.10
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$10.7$1.11$9.60$4.74$5.07$0.33
2015Detailed filing. Detailed filing data is available for this year.$11.1$1.15$9.93$5.70$4.98$0.72
2014Import issue. A filing source exists for this year, but detailed import did not complete cleanly.$11.3$1.59$9.69$5.47$4.80$0.67
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$9.03$0.31$8.72$4.38$4.56$0.18
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$9.17$0.36$8.81$4.21
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$9.28$0.42$8.86$4.19
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$8.91$0.59$8.33$3.69
Peer Organizations

Similar nonprofits based on the same Siviq industry and scale cohort. 2018 filings • 501(c)3 • $10M-$25M nonprofits