The Oaks at Bartlett

“The board of directors consists of seven (7) members, four (4) of whom shall be designated "class a directors and three (3) of whom shall be designated "class b directors". The class a directors shall be elected by the member ("sisters of st. Joseph of the third order of st. Francis") at the annual meeting of members (unless the right to elect class a directors shall have been waived by the member in accordance with the provisions of these bylaws, in which event the class a directors shall be elected by a majority vote of the class a directors) and the class b directors shall be elected by a majority vote of the class b directors.”

“The members of the corporation shall be those professed members of the sisters of st. Joseph of the third order of st. Francis, inc. (the "congregation") who from time to time are elected and serving as the members of the central board of the congregation pursuant to the constitutions of the congregation. At all times the persons who are the members of the corporation shall be the same as the persons who then constitute the central board of the congregation.”

“The class a directors shall be elected by the members of the organization.”

“None of the following actions shall be taken by the corporation unless approved by vote or written consent of the members: 1) amendment of the articles of incorporation, 2) amendment of the bylaws of the corporation, 3) a change in the mission, philosophy, values, or name of the corporation, 4) election and removal of the class a directors or 5) the sale lease, exchange or other disposition of all or substantially all of the property and assets of the corporation; the dissolution, liquidation, merger, consolidation or affiliation of the corporation.”

“The return will be distributed to the volunteer board of directors by the chief executive officer for review and comments. Any questions will be directed to the chief financial officer and will be addressed with the preparer.”

“All officers, directors, and key employees are required to annually complete and sign a conflict of interest disclosure statement. The disclosure includes a statement that the individual will immediately report any known personal or business relationship that exists with an organization/individual doing business with clare oaks, to the chief executive officer and the president of the volunteer board of directors. All contracts and agreements are reviewed by the chief executive officer and the chief financial officer to ascertain if any relationship exists between the contractor and any officers, directors, or key employees.”

“Clare oaks has a process for determining compensation of the organization's chief executive officer and other key employees that includes a review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision.”

“Clare oaks makes its form 990 available for public inspection on another's website (i.e. Guidestar) with form 1023 being made available upon request.”

“Clare oaks makes its governing documents,conflict of interest policy and financial statements available to the public upon request.”

“The organization's financial statements are still in the process of being audited and will be prepared on a separate basis.”

“The organization's volunteer board of directors assumes responsibility for oversight of its financial statements and selection of an independent accountant. This process has not changed from the prior year.”